Recruiter

Position Title: Recruiter

Status: Full-time hourly; Non-exempt

Hours: 8:00AM to 5:00PM

Pay: $24.91 hourly

Supervisor: Human Resources Manager

General Description

• The Recruiter is responsible for executing recruitment and administrative directives under the guidance of the Human Resources Manager and Chief Human Resources Officer (CHRO). The primary focus of this role is to ensure timely, accurate, and compliant recruitment processes that support the organization’s staffing needs.
• The Recruiter will collaborate with Support Managers and other leadership to identify recruitment, ensure alignment with organizational demands, and support the onboarding of new hires in a smooth and professional manner.
• The Recruiter will will prepare and maintain accurate recruitment reports, applicant tracking systems, and compliance documentation to keep leadership informed and ensure organizational accountability.
• The Recruiter will support administrative and organizational functions, including but not limited to maintaining personnel and applicant records, managing recruitment platforms and applicant tracking systems, scheduling and calendar management, and maintaining tracking spreadsheets.
  
  
  

Qualifications

• Ability to commute to full-time, in-person to our Tustin, CA office.
• 1-2 years of experience in recruitment, HR, or a related field (preferred but not required).
• Familiarity with applicant tracking systems, recruitment compliance standards, and best practices.
• Strong organizational, scheduling, and time-management skills with attention to detail.
• Excellent computer and technical skills, with proficiency in Microsoft 365 (Outlook, Excel, Teams, Word and SharePoint).
• Ability to work independently, meet deadlines, and follow through on commitments.
• Exceptional written and verbal communication skills, with the ability to represent the organization professionally to applicants, employees, and other stakeholders.
• Demonstrated relationship-building skills, with the ability to build trust and rapport across all levels of the organization.
• Commitment to full inclusion of all persons with disabilities in their community.
• Commitment to integrated employment and supported living for all persons with disabilities.
  
  
  

Responsibilities

Essential functions of the job are denoted. The Recruiter assumes the following responsibilities under the direction of the Human Resources Manager and in collaboration with other members of the leadership team.

• Represent the organization professionally to candidates, employees, and other stakeholders, consistently reflecting IRI’s mission, vision, and values.
• Manage the full-cycle recruitment process, including posting on job boards, sourcing candidates, reviewing resumes, conducting pre-screening interviews, and facilitating reference checks.
• Collaborate with managers and senior leadership to identify staffing needs and align recruitment strategies with organizational goals.
• Maintain accurate applicant records in Paycor and other systems, ensuring compliance with documentation requirements.
• Manage and update recruitment tracking sheets, providing weekly reminders and follow-ups to managers on outstanding action items.
• Maintain an organized calendar, including scheduling Zoom screening interviews with candidates, and attend monthly meetings with the HR Manager and CHRO.
• Ensure compliance with federal, state, local, and organizational policies during all stages of recruitment cycle.
• Generate regular recruitment reports for leadership, including metrics on candidate pipelines, hires, and open positions.
• Represent the organization at job fairs, community events, and networking opportunities to promote the organization, build candidate pipelines, and strengthen relationships with external partners.
• Provide administrative support for HR functions, including maintaining digital personnel records, and recruitment-related platforms (e.g., Microsoft, Paycor, eRSP, Zoom, Indeed, etc.)
• Follow up with applicants and managers to ensure timely completion of onboarding tasks and compliance requirements.
• Monitor and apply HR and recruitment best practices to continuously improve processes.
• All other duties as assigned by the HR Manager and CHRO to support the mission and strategic goals of the organization.
  
  
  

PHYSICAL DEMANDS

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow individuals to perform the essential functions of the job or restructure marginal functions.

• In a typical eight-hour workday, the employee will generally sit for approximately six (6) hours, stand for approximately one (1) hour, and walk for approximately one (1) hour while performing office-related tasks.
• The employee may occasionally be required to reach, bend, or move items such as personnel folders, recruitment materials, binders, laptops, or office supplies weighing up to ten (10) pounds.
• During the working day, the employee must frequently bend and stoop, climb stairs, reach above shoulder level, balance, pull and push, and drive.
• The position requires regular use of hands, with or without accommodations, for activities such as typing, writing, using smartphones or tablets, and handling employment-related documents.
• The employee must have typical visual and hearing capacity to read documents, computer screens, and other work-related materials, and to communicate effectively in person, over the phone, and in group settings (with or without assistive devices).
• The employee may be required to attend job fairs or community events, which can involve extended periods of standing or walking, transporting recruitment materials, and interacting with the public.
• This position may require the use of smart phones and other mobile electronic devices to perform work functions. The employee’s use of company-issued devices or pre-authorized use of the employee’s personal device will comply with the agency’s cell phone policy at all times.
  
  
  

WORK ENVIRONMENT

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow individuals to perform the essential functions of the job within the environment or restructure marginal functions.

• Office
• Community work settings
• Home as assigned
  
  
  

Integrated Resource Institute is committed to a policy of providing opportunities to people regardless of economic or social status and will not discriminate on the basis of race, color, ethnic origin, national origin, creed, religion, political belief, sex, sexual orientation, marital status, age, veteran status, or physical or mental disability.