Document Control Specialist

📌 Now Hiring: Facilities Engineering Documentation Specialist – Hillsboro, OR

We are seeking a detail-oriented and proactive Facilities Engineering Documentation Specialist to support our client’s Hillsboro, Oregon facility. This role is key to ensuring engineering records, commissioning documentation, and quality-related processes are maintained at the highest standards within an FDA-regulated environment.

🔧 Responsibilities

• Administer and manage all Facilities Engineering records efficiently and in alignment with Client quality policies.
• Prepare, organize, and maintain documentation following established procedures.
• Support multiple departments with equipment and system documentation needs.
• Coordinate system implementation activities and generate required documentation.
• Identify and recommend process improvements to streamline workflows.
• Collaborate cross-functionally with Facilities Engineering, Quality, and partner teams across sites.
• Maintain clear and continuous communication with management, peers, customers, and counterpart staff.
• Manage all Turn-Over Packages (TOPs) and Commissioning Packages for site projects.
• Operate effectively within an FDA-regulated and cGMP-compliant environment.
• Take ownership of assigned tasks and drive positive change across the organization.

📘 Qualifications & Requirements

• Proficient in Enterprise Content Management (ECM) systems for engineering drawings, documents, TOPs, and commissioning records.
• Experience with FileMaker Pro and QualityDocs (EDMS) for maintenance documentation and change management.
• Advanced knowledge of ECM/EDMS tools to support Business Process Management for HTO.
• Skilled in creating and documenting workflow processes and routine tasks.
• Ability to support investigations, discrepancies, and corrective action documentation.
• Able to read, interpret, and produce Facilities Engineering documentation.
• Strong understanding of cGMP compliance.
• Excellent technical writing skills for reports, procedures, and document revisions.
• Proficient in Microsoft Office, especially Word.
• Ability to work independently with minimal supervision.
• Willingness to work overtime or adjust schedules to meet site needs.
• Ability to lift 50 lbs.

📚 Training Requirements

• Completion of required cGMP and Safety training per department policies.
• On-the-job training following established procedures.

🎓 Education & Experience

• High school diploma or GED required; 1–3 years of related experience preferred.
• Proficiency with relational databases (MS Access, Oracle) and project management systems (TouchPoint, Condor, Trackwise, MS Project).
• Familiarity with SAP or similar CMMS programs.
• Strong computer skills, including advanced proficiency in Windows environments.
• Strong analytical, organizational, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Customer-focused, professional, and team-oriented mindset.