Office Coordinator

The Office Coordinator is responsible for providing advanced administrative support to departments and members of management. This includes managing administrative tasks, coordinating office activities, and providing support to team members.

The compensation range for this full-time position includes base pay and target sales performance incentive. This position has a target total compensation range of $46,000 - $69,000. Base salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.

Primary Responsibilities

• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image; maintains adequate coverage of reception area as needed.
• Provide administrative support for the day-to-day office operations associated with overall administrative activities.
• Greet visitors; train and provide directions regarding office policies and procedures.
• Coordinate office activities, including maintaining adequate inventory of office supplies, company provided merchandise, equipment, and facilities. Coordinate with facility team as needed.
• Assist the Human Resources department as required by providing administrative support, which involves supporting new employee orientation and onboarding tasks, guiding new hires through initial access to company platforms (CostPoint, UKG, SFT, Door Access, etc.).
• Monitor building copy equipment and place service calls.
• Sort incoming mail, faxes, and courier deliveries for distribution.
• Assist with client meetings and site visits. Ensure meeting rooms are set up and equipped, as necessary.
• Arrange travel and accommodation for staff including lodging, meeting accommodations, dining, and transportation arrangements, as needed.
• Address any issues or concerns that arise in the office, proactively seeking solutions and escalating matters as needed.
• Coordinate meetings and company events; to include catering orders, room preparation and food setup.
• Manage Shop Floor Time ensuring accuracy and completion of timecards for payroll and production purposes
• Maintain absolute confidentiality and handle time-sensitive materials expeditiously.
• Build a positive rapport with employees at all levels of the organization; communicate with team members to solve problems.
• Perform daily administrative tasks for the local leadership with the utmost professional poise and discretion.
• Act in a manner of integrity that shows support for the company, its core values, and other associates while maintaining a constant focus on meeting/exceeding customer requirements and expectations.
• Other duties as assigned.
  
  

Requirements

• High school diploma or GED
• 2 or more years’ experience in administrative role or similar capacity
• Proficient in Microsoft Office and industry related software programs
• A well-organized and self-directed individual who can work with a minimal amount of supervision.
• Ability to exercise considerable judgment as well as handle sensitive and confidential information with integrity and discretion.
• Ability to collaborate with peers in a team effort.
• Ability to independently identify, research and resolve issues.
• An intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent communication skills.
• Previous experience working within an HR atmosphere.
• Demonstrated ability to manage multiple priorities and deadlines.
• A well-organized and self-directed individual who can work with minimal amount of supervision.
• Capability to efficiently complete tasks in a fast-paced environment.
• Ability to work extended hours, weekends, and holidays pursuant with industry demands.
• Ability to lift heavy boxes.
• May require occasional travel.
  
  

This is a full-time position with hours dictated by business needs. This position will report to the Manager, Human Resources. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.