Editorial Coordinator, Scientific Journals

Summary/Objective
The Editorial Coordinator is responsible for processing manuscript submissions and supporting peer-review processes and production of IFT Scientific Journals. This role requires close attention to detail, including screening and checking in new and revised manuscript submissions; supporting authors, reviewers, and editors; and supporting the journals’ continuous publication process. The Editorial Coordinator is a communications professional with an understanding of the scholarly publishing ecosystem and can keep tasks on schedule to meet deadlines. Through a commitment to excellence, the Editorial Coordinator will build brand loyalty by providing excellent customer service, satisfaction, and high responsiveness to both anticipated and known author, editor, and reviewer needs through all stages of the peer-review process.

Essential Responsibilities

• Serves as the primary administrator of online submission and peer-review systems for both IFT journals
• Screens and checks in submissions, triages manuscripts for desk rejection, escalation to Manager, or moving forward in the review process
• Assesses plagiarism detection reports and other research integrity screening tools
• Supports authors, editors, and reviewers with deadline extensions, submissions, status inquiries, and technical support
• Answers general queries sent to the editorial office inbox, builds brand loyalty through high responsiveness
• Performs routine maintenance on user database (merges duplicate accounts, updates contact information, etc.)
• Regularly reviews and updates SOPs and e-mail templates to ensure consistent communication and good user experience
• Assists with exporting of accepted manuscripts to external production team
• Supports with importing of accepted manuscript metadata in SQL internal production tracking database
• Aids with final proofing checks and entering final manuscript data at the last stage of production
• Invoices non-member author publication fees and follows up on unpaid fees
• Contributes to enhancements of systems and workflows, including analysis and testing
• Performs clerical tasks supporting the journal editorial office and editorial boards
• Supports on projects and acts as backup liaison with Journal editors
• Coordinates with external production team, editorial board, and contract support staff
• Exhibits a high degree of cultural competency in working with international authors and non-fluent English speakers

Travel Required
Occasional domestic travel is expected including the ability to attend occasional evening, weekend, and overnight meetings

Required Education and Experience

• High school diploma, GED, or equivalent
• 2 years of related education or demonstrated competency in managing the peer-review process
• 2 years working with Microsoft Office Suite

Preferred Experience

• Bachelor’s Degree in journalism, communications, English, science/technical field, or equivalent
• 2 years of experience in scholarly publishing or related field
• Familiarity with common writing style manuals (Chicago, APA, etc.)
• Comprehension in database management (i.e., working in complex systems, running reports, navigating large amounts of data)
• Experience in working with academic editors and/or association members
• Experience working with ScholarOne or similar online peer-review systems
• Comprehension of basic principles of XML and HTML
• Familiarity with the academic and scholarly publishing ecosystem

Other Duties
This position, and all others at IFT, may be modified at any time. To ensure operational efficiency and meet the changing needs of our customers and our business, other duties may be assigned as needed.

Physical Requirements
While performing the essential duties of this job, the employee is required to sit and stand for sustained periods of time, frequently talk, hear, use hands and fingers to feel, handle, and operate objects or controls, and occasionally stand, bend, stretch, stoop, kneel and crouch. The employee is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, and viewing a computer terminal.

Compensation & Benefits
Salary Range: $68,000 to $75,000 Per Year (commensurate with experience and qualifications)

Benefits: IFT offers a comprehensive benefits package designed to reward and energize our employees, so they can live a balanced life and maintain their well-being. We offer medical, dental, and vision plans at affordable rates. Life and Long Term Disability insurance is completely free to all employees. Most benefits begin the first of the month following employee’s start date. To learn more about IFT and our excellent benefits, please visit our careers page here: https://www.ift.org/about-ift/work-at-ift

AI may have been used during the recruiting process.
Please visit https://www.hrsource.org/HRS/About/Recruiting_AI_Use_Notice.aspx to learn how.

Salary : $68,000 - $75,000