What are the responsibilities and job description for the Legal Assistant /Paralegal position at InstantServe LLC?
Job Description
This is a part-time position with anticipated work hours of 10-15 hours per week, to be completed anytime between Monday through Friday 8:00 a.m. and 5 p.m. The applicant selected can choose their preferred workdays. Hours can be completed over the course of two days or spread out incrementally throughout the work week.
The paralegal/legal assistant is responsible for the following:
Responding to K-12 legal questions from a variety of stakeholders, including school district representatives, governmental agencies, teachers, legislators, and advocates.
Assisting with the preparation and coordination of rulemaking activities, including compiling public comments, drafting rulemaking notices and agendas, editing and filing rules, and preparing materials for the Joint Committee for Government Operations in the TN legislature.
Supporting the GC in preparing rules and policies for Board meetings and other legal proceedings.
Conducting legal research on K-12 education matters as requested by the GC.
Tracking deadlines, rulemaking hearing schedules, and regulatory timelines to ensure compliance with applicable laws and procedures.
Providing administrative assistance, including:
Scheduling meetings for the GC and legal team;
Processing travel and expense reports;
Filing legal documents;
Responding to public requests to speak at Board meetings;
Ensuring Board members and staff complete annual compliance forms;
Procuring items required by the legal team;
Printing and mailing SBE documents;
Booking meeting rooms for team events;
Assisting with scheduling and hosting Webex meetings for the Board’s leadership team;
Compiling and organizing binders for Board meetings and administrative hearings
Drafting, proofreading, and formatting legal documents, including rules, orders, memoranda, contracts, and correspondence.
Maintaining and organizing legal team electronic files in accordance with state retention and confidentiality requirements.
Perform other duties as assigned to support the work of the Office of General Counsel.
Required Qualifications
Candidates must have:
An associate or bachelor’s degree.
A paralegal certification or at least two years of experience as a paralegal, legal assistant, or in a similar role.
Impeccable editing skills, including extraordinary attention to detail and the ability to review legal team documents for spelling, stylistic, and grammatical errors.
Outstanding organizational skills.
Ability to work independently and manage multiple projects simultaneously.
A demonstrated ability to meet and exceed expectations.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
A commitment to confidentiality and ethical standards in handling sensitive information.
Strong written and oral communication skills.
Preferred Qualifications
We prefer candidates with:
Ability to conduct legal research.
Proficiency in legal research tools (e.g., Westlaw, LexisNexis).
Strong understanding of legal terminology, research methods, and administrative procedures.
Experience working in or with K-12 schools.
Experience working for the state of Tennessee.
Understanding of Uniform Administrative Procedures Act.
Qualifications
Paralegal / Legal Assistant Job Description
We are seeking an experienced Paralegal or Legal Assistant to join our team. The ideal candidate will have at least two years of experience in a law firm or attorney’s office handling civil litigation. Candidates with some college experience, preferably graduates of a Paralegal program, are strongly preferred.
Key Responsibilities:
Draft legal pleadings using templates or by referencing example pleadings.
File legal documents with the court and coordinate with court clerk offices.
Prepare and send service copies via certified mail and arrange for process servers when necessary.
Schedule court reporters for hearings and trials.
Assist in trial preparation, including assembling exhibits and witness lists.
Organize and maintain both physical and electronic legal files.
Work with databases and spreadsheets to track case details, updates, and resolutions.
Conduct legal research and gather case-related information, ensuring accuracy in documentation.
Communicate professionally with internal and external parties to obtain case information.
Required Skills & Qualifications:
Strong organizational skills with keen attention to detail.
Proficiency in Excel and ability to manage spreadsheets efficiently.
Excellent written and verbal communication skills, including the ability to draft clear, concise emails and legal documents.
Customer service skills, maintaining professionalism in all interactions.
Ability to proofread and ensure accuracy in all written work.
Strong time management skills, including task prioritization and email organization.
Ability to adapt to changing workloads and deadlines while maintaining efficiency.
Maintain confidentiality and security of sensitive legal documents.
Attend staff meetings and actively contribute to discussions.
Perform additional tasks as assigned by supervising attorneys.
Work Environment:
On-site position (not remote) – required to work in-office five days per week.
Must be self-motivated and capable of working independently while also supporting attorneys proactively.
If you meet these qualifications and are looking for an opportunity to contribute to a dedicated legal team, we encourage you to apply!
Additional Information
Why Join Us?
InstantServe offers a dynamic work environment where you can make a significant impact on the healthcare industry. We provide competitive compensation, opportunities for professional growth, and a supportive team culture. All your information will be kept confidential according to EEO guidelines.