What are the responsibilities and job description for the Executive Admin position at INSPYR Solutions?
Title: Executive Assistant to CEO
Location: Elgin, IL (Onsite – 5 days/week)
Duration: Full-Time
Work Requirements: , Holders or Authorized to Work in the U.S.
Overview
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO in a fast-paced, growth-focused environment.
This role is critical to ensuring the CEO operates efficiently by managing schedules, coordinating priorities, and handling day-to-day administrative responsibilities. The ideal candidate is a self-starter, thrives in ambiguity, and anticipates needs before they arise.
Key Responsibilities
Executive Support
Communication & Coordination
Travel & Logistics
Operational Support
Required Qualifications
Preferred Qualifications
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients'' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.
INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Location: Elgin, IL (Onsite – 5 days/week)
Duration: Full-Time
Work Requirements: , Holders or Authorized to Work in the U.S.
Overview
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO in a fast-paced, growth-focused environment.
This role is critical to ensuring the CEO operates efficiently by managing schedules, coordinating priorities, and handling day-to-day administrative responsibilities. The ideal candidate is a self-starter, thrives in ambiguity, and anticipates needs before they arise.
Key Responsibilities
Executive Support
- Manage and optimize the CEO''s calendar, including scheduling meetings, travel, and appointments
- Coordinate internal and external meetings, ensuring all materials and logistics are prepared in advance
- Act as a gatekeeper for the CEO''s time, prioritizing requests and managing competing demands
- Prepare agendas, presentations, and follow-up items for meetings
Communication & Coordination
- Serve as a liaison between the CEO and internal teams, clients, and external partners
- Draft and manage professional communications on behalf of the CEO
- Ensure timely follow-ups and clear communication across all stakeholders
- Maintain confidentiality when handling sensitive business information
Travel & Logistics
- Coordinate complex travel arrangements (flights, hotels, transportation, itineraries)
- Ensure seamless execution of travel plans and proactively resolve issues as they arise
- Manage expense reporting and reimbursement processes
Operational Support
- Assist with day-to-day business operations and administrative tasks
- Help track priorities, deadlines, and ongoing initiatives
- Support ad hoc projects and special initiatives as needed
- Identify opportunities to improve processes and increase efficiency
Required Qualifications
- 3–7 years of experience supporting senior executives (CEO, President, or similar)
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- High level of professionalism and discretion
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
Preferred Qualifications
- Experience in a high-growth or entrepreneurial environment
- Prior experience supporting a CEO or founder
- Ability to anticipate needs and operate with minimal direction
- Strong problem-solving skills and attention to detail
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients'' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.
INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Salary : $75,000 - $90,000