Sr. Administrative Specialist | Education Consulting Industry

Come join our team at Inspired Instruction!

Inspired Instruction is hiring a solutions-oriented Executive Assistant/Office Manager to join our team. Our office location is 1318 Route 31, Annandale, NJ 08801. The compensation range is $50,000 to $62,000 per year. Hybrid Office hours Monday through Thursday 7:30 a.m. to 4:30 p.m. ET.

• Flexible Friday Schedule: Employees may choose between full day of remote work every other Friday or half day on-site/half day remote work every Friday, subject to business and office coverage needs.

We're looking for someone who proactively identifies opportunities to improve processes, recommends more efficient ways of working, and takes initiative to strengthen systems, streamline workflows, and support the organization's continued growth.

About Inspired Instruction

Founded in 2010, Inspired Instruction has partnered with K–12 schools and districts to provide customized professional development, instructional coaching, curriculum support, and job-embedded services designed to improve student outcomes through excellence in teaching. Through professional workshops, collaborative coaching, and practical support strategies, Inspired Instruction helps educators and school leaders strengthen classroom instruction and implement solutions tailored to the unique needs of their schools and students.

Internally, Inspired Instruction cultivates a collaborative and solution-oriented culture where creativity, initiative, and teamwork are highly valued. Team members are encouraged to think proactively, contribute ideas, and approach challenges with flexibility and innovation. We believe in supporting one another while working toward shared goals that positively impact schools, educators, and students.

Essential Responsibilities:

The Executive Assistant/Office Manager will help ensure that the organization operates smoothly, professionally, and efficiently by:

• Maintaining an organized, welcoming, safe, and efficient office environment, including coordinating office maintenance, supplies, equipment, and vendor-supported services
• Ensuring school partners, vendors, and team members receive timely, professional, and helpful communication via phone, email, and other administrative interactions
• Supporting efficient office operations through timely processing of mail, packages, documentation, and accurate maintenance of digital records within the company CRM
• Supporting the successful completion of school Requests for Proposals (RFPs) and other operational documentation through organization, formatting, and coordination of required materials
• Maintainig accurate and up-to-date employee files, workplace documentation, and internal administrative records
• Providing dependable administrative and operational support to office staff and remote team members while building positive and professional working relationships across the organization
• Planning, coordinating, and executing client events, roundtables, and conferences by managing event logistics, vendor relationships, attendee communications, event materials, timelines, and post-event follow-up.
• Maintaining data integrity across primary software while identifying opportunities to improve systems, processes, and workflows that help teams operate more effectively and efficiently, while taking initiative to contribute beyond assigned tasks
• Supporting additional operational or client support responsibilities as the role grows and evolves, along with other duties as needed

Basic Requirements:

• High School Diploma or GED required
• Minimum of 3 years of proven office administration or office management experience, preferably within the educational services industry
• Knowledgeable with using productivity and CRM software including Microsoft Office, Google Workspace, HubSpot, or similar platforms
• Experience managing a wide range of administrative responsibilities and support-related tasks
• Proven ability to prioritize responsibilities, stay organized, and manage multiple tasks effectively in a fast-paced environment

Preferred Requirements:

• Familiarity with purchase orders, vendor coordination, and RFP documentation
• Experience supporting operations, project coordination, or client-facing administrative functions

Behavioral Work Competencies:

• Strong interpersonal and communication skills with the ability to adapt communication style for different audiences
• Exceptional customer service mindset and commitment to professionalism
• Highly reliable, detail-oriented, proactive, and solutions-focused
• Demonstrated ability to work independently, take initiative, and follow through on responsibilities with minimal oversight

Pay: $50,000.00 - $62,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Referral program

Application Question(s):

• This question is required to complete: Will you now or in the future require work sponsorship to work at Inspired Instruction?
• This question is required to complete: Please list systems and/tools you are proficient in using on a daily basis?
• This question is required to complete: Based on your work experience, which responsibilities from your current or most recent position align most closely with this role and our job description?
• This question is required to complete. Do you have regular transportation to commute to our office location at 1318 Route 31 North, Annandale NJ 08801?
• This question is required to complete: Please describe any experience you have with vendor coordination, purchase orders, scheduling, logistics, or operational support.
• This question is required to complete. Due to the high level of interest in this position, qualified candidates may be contacted within 48 hours of submitting their application. Please watch for phone calls and/or emails from our team. Please confirm you have read this statement.
• This question is required to complete. Please provide email address.
• This question is required to complete. Office hours are Monday through Thursday, 7:30 a.m. to 4:30p.m. ET. Employees may choose between a full day of remote work every other Friday or a half-day on-site/half day remote every Friday object to business and office coverage needs. Are you able to meet this requirement?
• This question is required to complete. The annual salary range for this position is $50k to $62k. Based on the salary range we've shared, does this range align with your compensation expectations?

Work Location: Hybrid remote in Annandale, NJ 08801

Salary : $50,000 - $62,000