Office Administrator| Education Industry

Come join our team at Inspired Instruction!

Inspired Instruction is hiring a solutions-oriented Office Administrator to join our team. Our office location is 1318 Route 31, Annandale, NJ 08801. The compensation range is $45,000-$50,000 per year. Office hours Monday through Friday, 7:30 a.m. to 4:30 p.m. ET.

The Office Administrator plays a critical role in supporting the daily operations, organization, and overall efficiency of the company. This position is ideal for someone who thrives in a collaborative environment, enjoys creating systems and structure, takes initiative without repeated direction, and brings positive energy to the workplace.

We are seeking someone who demonstrates a desire to grow professionally and contribute more broadly over time. As the role evolves, there may be opportunities to support additional operational functions, client-facing coordination, and implementation-related activities.

About Inspired Instruction

Founded in 2010, Inspired Instruction has partnered with K–12 schools and districts to provide customized professional development, instructional coaching, curriculum support, and job-embedded services designed to improve student outcomes through excellence in teaching. Through professional workshops, collaborative coaching, and practical support strategies, Inspired Instruction helps educators and school leaders strengthen classroom instruction and implement solutions tailored to the unique needs of their schools and students.

Internally, Inspired Instruction cultivates a collaborative and solution-oriented culture where creativity, initiative, and teamwork are highly valued. Team members are encouraged to think proactively, contribute ideas, and approach challenges with flexibility and innovation. We believe in supporting one another while working toward shared goals that positively impact schools, educators, and students.

Essential Responsibilities:

The Office Administrator will help ensure that the organization operates smoothly, professionally, and efficiently by:

• Maintaining an organized, welcoming, safe, and efficient office environment, including coordinating office maintenance, supplies, equipment, and vendor-supported services
• Ensuring school partners, vendors, and team members receive timely, professional, and helpful communication via phone, email, and other administrative interactions
• Supporting efficient office operations through timely processing of mail, packages, documentation, and accurate maintenance of digital records within the company CRM
• Supporting the successful completion of school Requests for Proposals (RFPs) and other operational documentation through organization, formatting, and coordination of required materials
• Maintaining accurate and up-to-date employee files, workplace documentation, and internal administrative records
• Providing dependable administrative and operational support to office staff and remote team members while building positive and professional working relationships across the organization
• Identifying opportunities to improve systems, processes, and workflows that help teams operate more effectively and efficiently, while taking initiative to contribute beyond assigned tasks
• Supporting additional operational or client support responsibilities as the role grows and evolves, along with other duties as needed

Basic Requirements:

• High School Diploma or GED required
• Minimum of 3 years of proven office administration or office management experience, preferably within the educational services industry
• Knowledgeable with using productivity and CRM software including Microsoft Office, Google Workspace, HubSpot, or similar platforms
• Experience managing a wide range of administrative responsibilities and support-related tasks
• Proven ability to prioritize responsibilities, stay organized, and manage multiple tasks effectively in a fast-paced environment

Preferred Requirements:

• Familiarity with purchase orders, vendor coordination, and RFP documentation
• Experience supporting operations, project coordination, or client-facing administrative functions

Behavioral Work Competencies:

• Strong interpersonal and communication skills with the ability to adapt communication style for different audiences
• Exceptional customer service mindset and commitment to professionalism
• Highly reliable, detail-oriented, proactive, and solutions-focused
• Demonstrated ability to work independently, take initiative, and follow through on responsibilities with minimal oversight

Apply today-Inspired Instruction is EXCITED to connect with you!

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Referral program

Application Question(s):

• This question is required to complete: Will you now or in the future require work sponsorship to work at Inspired Instruction?
• This question is required to complete: Please list systems and/tools you are proficient in using on a daily basis?
• This question is required to complete: Based on your work experience, which responsibilities from your current or most recent position align most closely with this role and our job description?
• This question is required to complete. Do you have regular transportation to commute to our office location at 1318 Route 31 North, Annandale NJ 08801?
• This question is required to complete: The salary range is $45k to $50k. Please confirm you have read this statement.
• This question is required to complete: Please describe any experience you have with vendor coordination, purchase orders, scheduling, logistics, or operational support.
• This question is required to complete. Office hours are Monday through Friday, 7:30 a.m. to 4:30p.m. ET. Are you able to meet this requirement?

Work Location: In person

Salary : $45,000 - $50,000