Student Training Secretary

We offer a competitive salary and a full comprehensive benefit package to full-time employees: 

• Medical – 3 Tier Options - Health Savings Account – Live Health Online

• Dental

• Vision

• Employer Paid Life and AD&D – 1 x annual Earnings

• Employer Paid Short-term Disability

• Employer Paid Long-term Disability

• Voluntary Life Insurance

• Voluntary Accident and Critical Illness
• Employee Assistance Program

• 401K - Safe Harbor match of 100% up to 3% of pay and then 50% on the next 2% of pay

• Tuition Reimbursement

• Bereavement Leave

• Sick Time

• Vacation Time

• 12 Paid Holidays  

DEPARTMENT: Student Training

REPORTS TO: Student Training Director

FLSA STATUS: Non-Exempt

Job Summary:  Provides clerical support and related assigned duties to the Student Training Director, Career Technical Training, and Academics Departments.

Duties:

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
• Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
• Completes requests by greeting students, staff, and guests, in person or on the telephone; answering or referring inquiries.
• Maintains student confidence and protects operations by keeping information confidential.
• Organizing and servicing meetings (producing agendas and taking minutes).
• Conduct searches to find needed information, using such sources as the Internet.
• Coordinate conferences and meetings.
• Learn to operate new office technologies as they are developed and implemented.
• Manage projects, and contribute to committee and team work.
• Prepares reports by collecting information.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Provide training and orientation to new staff.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Keeps equipment operational by following manufacturer instructions and established procedures.
• Secures information by completing database backups.
• Provides historical reference by utilizing filing and retrieval systems.
• Maintains technical knowledge by attending educational workshops; reading secretarial publications.
• Contributes to team effort by accomplishing related results as needed.
• Assists with timecard management and submits within time frame allotted per center policy.
• Coordinates activities between departments.
• Assists with student pay and student clothing allotments as needed.
• Follows the CDSS plan and Standards of Conduct system daily.
• Maintains good housekeeping in all areas and complies with safety practices.
• Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures.
• Models, mentors, monitors appropriate Career Success Standards.
• Helps students become more employable through continuous reinforcement.
• Participates in PRH mandated staff training. Failure to participate may result in disciplinary actions up to and including termination.
• Performs other duties as assigned within the individual's scope and capabilities.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud.

"Equal Opportunity Employer, including veterans and individuals with disabilities."

Qualifications and Experience: High school diploma or equivalent. Associates Degree preferred. Working knowledge of Microsoft Suite of Applications. Valid state driver's license. One year related experience.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and stand and walk; to reach with hands and arms and talk and listen. The employee is occasionally required to sit; to use hands to finger, handle, or feel; to taste and to smell. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

This job description is not intended to be all-inclusive. Therefore, the employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime.