Administrative Assistant

Position: Administrative Assistant

Location: Cedar Rapids

7 Month Contract-to-Hire

Rate: $20-22/HR

Required Skills & Experience

• Strong working knowledge of Microsoft Office applications, with advanced ability in Microsoft Excel
• Comfortable performing basic mathematical calculations such as percentages, ratios, and adjustments
• Clear and professional verbal and written communication skills
• Ability to collaborate effectively with team members, clients, and external partners
• Proven ability to manage multiple tasks simultaneously while maintaining accuracy and attention to detail
• Strong organizational and time‑management skills with a consistent ability to meet deadlines

Job Description

The Project Support Coordinator provides administrative and operational support to project leadership by managing documentation, monitoring job progress, assisting with financial tracking, and supporting billing activities. This role plays a key part in keeping projects organized and on schedule through close collaboration with the Project Manager and internal teams. Ongoing communication with the direct supervisor is required to ensure work is completed accurately, efficiently, and in alignment with company procedures.

Core Responsibilities

• Support the Project Manager in planning and organizing project schedules, timelines, and deliverables
• Monitor and manage work orders from initial setup through invoicing and completion
• Convert marked‑up or revised maps into finalized formats suitable for billing
• Update and maintain inventory management systems and records
• Serve as a point of contact for internal staff, customers, vendors, and subcontractors, delivering professional and responsive service
• Investigate and resolve issues related to job tracking, inventory discrepancies, or billing inconsistencies
• Coordinate documentation, compliance requirements, and working relationships between the client and subcontracting partners
• Prepare, submit, and track change orders and related project documentation
• Manage project‑related communication, including internal updates and external correspondence
• Complete required safety training relevant to assigned responsibilities
• Organize, file, and maintain both digital and physical project records
• Assist with additional administrative or project‑related tasks as needed