What are the responsibilities and job description for the Accounting Specialist position at Insight Environmental, Inc.?
JOB TITLE: Accounting Specialist
EMPLOYER: Insight Environmental
DEPARTMENT: Accounting
REPORTS TO: Controller
COMPENSATION RAGE: $23-$25 per hour
SUMMARY: Provides support to the Accounting Department
Duties And Responsibilities
Timekeeping, Accounts Receivable & Accounts Payable Related
EMPLOYER: Insight Environmental
DEPARTMENT: Accounting
REPORTS TO: Controller
COMPENSATION RAGE: $23-$25 per hour
SUMMARY: Provides support to the Accounting Department
Duties And Responsibilities
Timekeeping, Accounts Receivable & Accounts Payable Related
- Assist with entering employee's time, billable expenses and units in Management Controls myTrack system/ platform (Track Timekeeping system)
- Double check Track entries against Deltek accounting system entries, to ensure that both systems match hours/ quantity and financial alignment/ monetary balancing wise
- Review Payroll and Verification report, ensuring the correct labor codes are selected
- Apply client/ customer accounts receivable payments (ACH, Wire and/ or Check) to the outstanding AR invoices and reconcile any discrepancies
- Enter vendor invoices in the Accounts Payable system, ensuring the correct coding (5-series = billable back to the Client/ Customer, 6-series = Non-bill to the Client/ Customer, 7-series = Overhead type charges (Income Statement accounts) or 1 or 2-series = Balance Sheet accounts)
- Complete AP payment check run on a weekly basis
- Weekly credit card import upload process
- Review credit card expenses weekly, to confirm that all expenses have been entered
- Assists with related special projects as needed.
- Performs other related duties as assigned by management.
- Maintenance of the general ledger
- Complete moderately complex calculations using spreadsheet and other software tools
- Prepares journal entries for entry into the general ledger system monthly, by collecting necessary data, analyzing and/or allocating costs and preparing support for the journal entries
- Performs account analysis to ensure account balances and entries are correct
- Provide accounting support by collaborating with other departments to ensure that accurate accounting records are maintained
- Complete individual analytical projects in a satisfactory manner and provide an abstract recap for the results
- Assists with related special projects as needed
- Performs other related duties as assigned by management.
- Associates degree with experience preferred or 2-5 years relevant experience
- Basic understanding of bookkeeping and accounting principles
- Experience with Track Timekeeping system
- Performs routine accounting activities such as data entry, using 10-key by touch
- Proficient Microsoft Office skills-Excel is a MUST
- Demonstrated ability to calculate figures and amounts
- Self-starter with strong attention to detail and analytical skills
- Acute attention to detail
- Strong organizational skills
- Seek process improvements and efficiencies
- Work with other departments to obtain information as needed
- Assist other departments in providing information and training as needed
- Commitment to excellence and high standards
- Excellent written and verbal communication skills
- Be a proactive self-starter with a positive attitude and excellent communication skills
- Have strong analytical and research skills, attention to detail, ability to multitask and work towards tight deadlines
- Ability to interact with all levels of the organization, as well as with external business partners
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
- Ability to manage multiple priorities in a fast-paced, operationally intensive environment
- Ability to thrive as part of a tight-knit, high-performing team
- Ability to balance technical excellence along with managing time and people, both internally and externally
- Experience conducting training on processes and procedures
- Analytical-Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
- Customer Service-Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
- Interpersonal Skills-Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
- Oral Communication-Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
- Written Communication-Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
- Teamwork-Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
- Business Acumen-Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
- Planning/Organizing-Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
- Professionalism-Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- Quality-Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
- Adaptability-Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
- Attendance/Punctuality-Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
- Dependability-Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
- Initiative-Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Salary : $23 - $25