Accounting & Inventory Specialist

Company Description

Apex Polymer Corp is a small, family-owed plastics company in Houston, Texas.

Role Description

This is a part-time role for an Accounting & Inventory Specialist Warehouse Manager at APEX POLYMER CORP in Houston, TX (northside). This role oversees accounts payable and receivable, payroll, journal entries, fixed assets, and purchase order management, while maintaining precise inventory records using Acctivate. The ideal candidate is detail-oriented, organized, and able to work independently.

Accounting:

·      Manage Accounts Payable, including invoice intake, coding, and payment scheduling.

·      Monitor and follow up on outstanding Accounts Receivable items.

·      Prepare and review journal entries posted to the general ledger.

·      Organize, store, and maintain accounting records and supporting documentation.

·      Generate summary reports for management and auditors; prepare ad-hoc financial reports as needed.

·      Process payroll in QuickBooks Online and prepare required payroll filings and reports.

·      Assist with month-end close activities and ensure proper expense coding by account and department.

·      Track fixed assets and maintain depreciation schedules.

·      Assist external tax preparers with annual income tax filings.

·      Prepare annual 1099 forms.

Inventory Management:

• Use Acctivate software to enter and reconcile inventory data from warehouse documentation.
• Investigate and resolve data discrepancies, preventing duplication and ensuring clean records.
• Prepare end of month/quarterly reports 
• Issue purchase orders for incoming inventory from approved suppliers, ensuring accuracy in quantities, pricing, and delivery timelines.
• Assign and maintain lot numbers for traceability of incoming inventory.
• Cross-check the warehouse incoming report against invoices and expected inventory, resolving discrepancies and ensuring accurate stock levels.
• Collaborate with warehouse staff to verify the condition and quantity of incoming goods.
• Order necessary packaging materials, including boxes, lids, bottom pads, pallets, and liners, to maintain smooth operations in the warehouse.
• Enter outgoing shipments and manufacturing activity (materials usage, finished goods, yield variances) into Acctivate.
• Work with warehouse staff to conduct periodic audits of inventory to identify and address discrepancies promptly.
• Collaborate with the production team to ensure seamless data integration between production records and inventory data.

Requirements:

• Bachelor's degree in Accounting, Finance, or a related field and at least 2 years of bookkeeping experience or five years of related experience required without BS Degree in Accounting or Finance.
• 2 years experience in Quickbooks
• Thorough understanding of bookkeeping practices and procedures, with ability to train others in related practices and procedures
• Excellent organizational skills, attention to detail and deadlines
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite
• Knowledge of Acctivate software a plus
• Knowledge of LIFO accounting a plus

Reports to: Chief Executive Officer

The company offers:

• Part-time flexible position (20 – 25 hours a week)
• Open-minded and approachable executive leadership
• Friendly and supportive team
• Small, family-owned company culture with minimal bureaucracy
• Competitive salary package
• Performance based bonus
• Fully paid vacation and sick leave
• Hybrid work option (office remote)
• Stable workplace with long-term employment potential