Executive Assistant

Overview

We are seeking a dynamic and highly organized Executive Assistant to join our team and provide exceptional administrative support to senior leadership. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will demonstrate a proactive attitude, excellent organizational skills, and a passion for delivering top-tier support in a fast-paced environment. This paid position offers the opportunity to be an integral part of a forward-thinking organization dedicated to excellence and growth.

Duties

• Manage and maintain executive calendars using tools like Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Provide comprehensive administrative support including data entry, filing, proofreading, transcription, and document management using Microsoft Office and other office software.
• Coordinate projects by tracking deadlines, preparing reports, and liaising with internal teams to ensure timely completion of tasks.
• Handle incoming calls with professionalism using multi-line phone systems and phone etiquette; screen and direct inquiries efficiently.
• Assist with event planning for company meetings, conferences, and special events—handling logistics, venue arrangements, and catering as needed.
• Oversee office management duties such as supply inventory, filing systems, front desk responsibilities, and maintaining a welcoming environment.
• Support bookkeeping activities using QuickBooks or similar software; manage invoices, expense reports, and basic bookkeeping tasks.
• Facilitate communication by transcribing notes, preparing presentations, proofreading documents, and managing correspondence.
• Utilize office technology including DocuSign for document signing processes while ensuring data security and confidentiality.
• Provide personal assistant support to executives by managing personal appointments or errands as required.

Skills

• Proven experience in executive administrative support or office management roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry systems.
• Excellent typing speed combined with strong proofreading and transcription abilities for accurate documentation.
• Skilled in event planning, project coordination, and handling multiple priorities simultaneously under tight deadlines.
• Knowledge of QuickBooks or similar bookkeeping software for financial record-keeping.
• Exceptional phone etiquette with experience managing multi-line phone systems; capable of professional communication at all times.
• Strong office experience including filing systems, front desk duties, clerical tasks, customer service interactions, and office supply management.
• Ability to adapt quickly to new tools such as DocuSign or other digital signature platforms while maintaining attention to detail.
• Demonstrated ability to manage calendars effectively using Microsoft Outlook Calendar or equivalent scheduling tools.
• Excellent organizational skills with a keen eye for detail; capable of multitasking in a fast-paced environment while maintaining accuracy. Join us as an Executive Assistant where your energy fuels our success Bring your expertise in office management and project coordination to help streamline operations while supporting our leadership team's strategic initiatives. Your proactive approach will empower our organization's growth—apply today to become an essential part of our vibrant team

Pay: $40, $60,000.00 per year

Work Location: Hybrid remote in Oxford, FL

Salary : $60,000