Student Records Specialist (Internal Posting)

Position Summary

This position is posted in compliance with Alabama Code

• 16-22-15. It is the intent to place a current employee in this position.
  
  

The position provides high-level assistance to the Registrar with coordinating office functions and procedures in the Student Record’s office

Salary Schedule: Appropriate placement on Salary Schedule C3 04 ($40,583 - 66,302) based on experience.

Essential Duties And Responsibilities

Ensure compliance with recordkeeping standards and college policies and practices.

• Assist with the implementation of processes and procedures for the effective operation of the Record’s Office.
• Utilize Ellucian Banner student information system to provide accurate, efficient, and high-quality information, and reports, to faculty, students, and administrators.
• Assist the Registrar with running statistical reports as needed using Argos.
• Assist the Registrar with developing and implementing solutions to problems to enhance better operations in the Record’s Office.
• Review Clearinghouse reports identifying potential graduates through the Reverse Transfer processing.
• Assist with clean-up of error reports of the Clearinghouse.
• Research and identify duplicates and submit tickets to merge student records in banner.
• Prepare graduation list and awards each semester as well as promote honors in Merit pages.
• Assist in the coordination of the college commencement activities.
• Assist with reviewing Applications for Graduation.
• Develop and implement communication plan and communications with prospective graduates, including mail-merge, email and text communications.
• Help maintain DegreeWorks Degree Audit system and updating degree audits via Scribe.
• Assist with transcript articulation and evaluation of transfer credit.
• Keep current on upgrades in technology as related to the specific area and assignment.
• Provide optimal customer service including, but not limited to, courteous and responsive written and verbal communication.
• Assist in the preparation and process of conferring degrees/awards each semester as needed.
• Assist with updating and maintaining the Graduation page on the College’s website.
• Assist the college in maintaining compliance with FERPA guidelines pertaining to Student Records.
• Assist the Registrar with events and any other office duties as assigned.
• Work cooperatively with others while handling multiple and competing priorities with deadlines.
• Travel between campuses as workflow and assignments dictate.
• Perform other job-related duties as assigned by the Registrar or appropriate administrator.
  
  

Qualifications

Required Education, Standards, And Training

• Bachelor’s Degree required
• Ellucian-Banner Experience, preferred
• Five (5) years of full-time experience in an office setting
• Experience with Excel Spreadsheets, dynamic forms, and merging documents
  
  

OTHER QUALIFICATIONS AND JOB REQUIREMENTS:

• Must be able to work a flexible work schedule to include evening hours.
• Ability to work with Excel reports and merge data using Microsoft Word
• Excellent time management skills
• Knowledge of filing processes, records management, and general office procedures
• Excellent written and oral communication skills
  
  

PHYSICAL DEMANDS –STRENGTH RATING

Sedentary Work – Exerting up to 10 pounds of force occasionally(Occasionally: activity or condition exists up to 1/3 of the time) and /or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to list, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The Student Records Specialist will be expected to work a flexible schedule which may include day, evening, night, and weekend hours. This job description is a general statement of required major duties and responsibilities performed on a regular basis. It does not exclude other duties as assigned. This job description and specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties, as may be required by theirsupervisor.

Application Procedures/Additional Information

This position is posted in compliance with Alabama Code

• 16-22-15. It is the intent to place a current employee in this position. Applicants may apply at www.lawsonstate.edu. For questions please contact the Office of Human Resources at 205-929-3408 or at humanresources@lawsonstate.edu. All application materials will become the property of the college. It is the sole responsibility of the applicant to ensure his or her application packet is completed. Only applications received during the period of this announcement will be considered. No previous application files will be transferred for consideration for this position.
  
  

A Complete Application Packet Consists Of

• A cover letter
• An Online application
• A current resume
• A copy of relevant post-secondary transcripts identifying the applicant, institution, and date of degree conferred.
  
  

If employed, all official transcripts must be received in the Office of Human Resources prior to the employment start date.

Applicants who fail to submit a complete application packet will not be considered. Before an offer is made, the top applicants must provide the following: Employment verification letter(s) from a current or previous employer detailing all relevant experience. Employment verification letters must include employment dates and job title and be on official letterhead with an authorized personnel signature. Work experience verification from a current employer may be delayed until an official offer of employment has been made. Applicants must submit a written request to delay submission or work experience verification from a current employer. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

Eeoc, E-verify, And Background Check Statements

Lawson State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Lawson State Community College will make reasonable accommodations for qualified disabled applicants upon request.

In accordance with Alabama Community College System Policy and Guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Lawson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to awarding.