Student Hourly/Tour and Engagement Coordinator

Position OverviewThis position processes engagement/tour requests for all groups visiting the Museum (K-12, University, Community), maintains corresponding records in the Museum database and calendar, crafts engagement reports, and provides support to Museum staff as needed, including the Welcome Desk, class, and community visit oversight in the galleries. This position offers the opportunity to gain knowledge of the Museum’s collection and interdisciplinary relationships on the KU campus and beyond.Job DescriptionTour Coordination (80%)

• Receive and process tour requests for university and PreK-12 class visits as well as community group visits.
• Work with Education and Academic Programs staff to arrange class and community visits and schedule gallery guides.
• Confirm visit requests and maintain communications with group contact, docents, student ambassadors, and other involved Museum staff.
• Create tour records for the internal museum calendar and the museum database.
• Update and maintain museum database records.
• Prepare quantitative evaluation for semester and annual class and community visits, among other database analyses for university and community engagement with the Museum.
  
  

Visitor Services and Events (20%)

• Assist with set-up and clean-up for visits, such as coat bins, tour activities, as well as welcoming groups as needed.
• Attend docent and student ambassador training meetings on occasion.
• Assist with class and community visit oversight during non-public gallery hours as needed.
• Assist with the Welcome Desk as needed and schedule permits.
• Other duties as needed.
  
  

Required Qualifications

• Work history of managing and tracking multiple tasks simultaneously.
• Excellent communication, organizational, and interpersonal skills as outlined in the cover letter and/or interview and references.
• Basic computer skills (MS Office Suite, Word, and Outlook).
  
  

Preferred Qualifications

• Experience with database programs and data entry.
• Previous scheduling experience.
• Familiarity with the Spencer Museum of Art collection and programs.
• Familiarity with the University of Kansas and Lawrence communities.
• Highly detail-oriented.
• Verified Federal Work Study (FWS) eligible.
• To check your eligibility, you must submit a FAFSA form. For questions, please contact the KU Financial Aid Office at financialaid@ku.edu or 785.864.4700.

Position RequirementsDuring the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).Employment Conditions(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

• This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.Additional Candidate InstructionsComplete the online application and attach your cover letter and resume.
  
  

Contact Information to ApplicantsCelka Straughn

Director of Academic Programs

785.864.6796

straughn@ku.edu

Advertised Salary Range$16.50 HourlyAnticipated Start DateMonday May 4, 2026Apply to Job