What are the responsibilities and job description for the Strategic Talent Management Coordinator position at Inside Higher Ed?
Job Title: Strategic Talent Management Coordinator
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 62443
Department
FSU Division of University Advancement
Florida State University is currently in the leadership phase of a comprehensive campaign. As the leadership phase of the campaign begins, the Division of University Advancement is accelerating the hiring of additional advancement services professionals’ campus-wide and is excited to build out its team. For Advancement professionals who are interested in being a part of a comprehensive campaign from the beginning for their career development, the timing is ideal to join our team.
Responsibilities
The Strategic Talent Management Coordinator serves as a vital culture ambassador and operational backbone for the Strategic Talent Management team.
This role ensures a seamless experience for Division of University Advancement (DUA) employees, donors, and guests by maintaining high-standard physical environments and providing critical administrative support to talent initiatives.
The Coordinator also plays a key leadership role in developing our future workforce by supervising the front-desk student employee team.
Student Leadership & Front Desk Management
Supervise and mentor a team of front-desk student employees, including recruitment, onboarding, and performance management.
Manage complex student scheduling to ensure consistent front desk coverage, timely Foundation Building opening and closing, coordinated break rotations, and reliable mail reception and delivery services.
Provide training and guidance to front-desk student employees to deliver a “Gold Standard” welcome for DUA visitors, while ensuring strict adherence to visitor and vendor sign-in procedures, building security protocols, and established processes for receiving and distributing checks and cash deposits.
Serve as backup receptionist, offering coverage during absences, peak periods, or as operational needs arise.
Strategic Talent Support
Provide high-level administrative support to the Advancement Strategic Talent Management (STM) team.
Plan and coordinate the preparation of materials for candidate interviews, new employee presentations, conferences, and training sessions.
Supports the recruitment process by helping conduct initial screenings, references, and logistics involved with candidate travel and interviews as necessary
Order and maintain supply inventory, coordinate AV needs, manage RSVPs, anticipating needs and organizing in advance.
Maintain data integrity within the Applicant Tracking System (ATS), Learning Management System (LMS), and Human Resource Information System (HRIS).
Coordinate STM team administrative workflows related to the employee lifecycle, from recruitment through offboarding.
Monitor expenses, assist with monthly budget reconciliation.
Prepare departmental disbursement requests and assist with purchasing card statement settlements.
Protect confidential information.
FSU Foundation Building Employee And Guest Experience
Ensure all public-facing and common spaces (conference rooms, breakrooms, and copy/supply rooms) are inviting, well stocked, and professional
Manage inventory control for both office and breakroom supplies, monitoring usage, and cost.
Coordinate, submit, and distribute office supply and employee breakroom supply orders.
Maintain vendor relationships, oversee payments, and perform monthly budget reconciliation.
Provide access and guidance to FSU Facilities and outside vendors and contractors at the request of the Foundation Building Manager.
Employee Engagement & Facilities Stewardship
Act as a liaison for building needs ensuring the FSU Foundation and Alumni Association physical environments are welcoming, well maintained, and aligned with the University’s standards.
Prepare workspaces for new employees and coordinate employee engagement setups to promote a positive and consistent experience for all DUA staff.
Provide logistical assistance for DUA engagement events and internal recognition programs.
Drive to locations on and off campus to attend and coordinate meetings, staff events, complete tasks related to pickups, deliveries, and support activities.
Qualifications
Perform other related duties as required and assigned.
Bachelor’s degree and two years of experience; or high school diploma/equivalent and experience equal to six years. (Note: post-high school education can substitute for experience at the equivalent rate.)
A valid Florida or Georgia Driver's License or the ability to obtain upon hire.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check.
This position is being advertised as open until filled.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 62443
Department
FSU Division of University Advancement
Florida State University is currently in the leadership phase of a comprehensive campaign. As the leadership phase of the campaign begins, the Division of University Advancement is accelerating the hiring of additional advancement services professionals’ campus-wide and is excited to build out its team. For Advancement professionals who are interested in being a part of a comprehensive campaign from the beginning for their career development, the timing is ideal to join our team.
Responsibilities
The Strategic Talent Management Coordinator serves as a vital culture ambassador and operational backbone for the Strategic Talent Management team.
This role ensures a seamless experience for Division of University Advancement (DUA) employees, donors, and guests by maintaining high-standard physical environments and providing critical administrative support to talent initiatives.
The Coordinator also plays a key leadership role in developing our future workforce by supervising the front-desk student employee team.
Student Leadership & Front Desk Management
Supervise and mentor a team of front-desk student employees, including recruitment, onboarding, and performance management.
Manage complex student scheduling to ensure consistent front desk coverage, timely Foundation Building opening and closing, coordinated break rotations, and reliable mail reception and delivery services.
Provide training and guidance to front-desk student employees to deliver a “Gold Standard” welcome for DUA visitors, while ensuring strict adherence to visitor and vendor sign-in procedures, building security protocols, and established processes for receiving and distributing checks and cash deposits.
Serve as backup receptionist, offering coverage during absences, peak periods, or as operational needs arise.
Strategic Talent Support
Provide high-level administrative support to the Advancement Strategic Talent Management (STM) team.
Plan and coordinate the preparation of materials for candidate interviews, new employee presentations, conferences, and training sessions.
Supports the recruitment process by helping conduct initial screenings, references, and logistics involved with candidate travel and interviews as necessary
Order and maintain supply inventory, coordinate AV needs, manage RSVPs, anticipating needs and organizing in advance.
Maintain data integrity within the Applicant Tracking System (ATS), Learning Management System (LMS), and Human Resource Information System (HRIS).
Coordinate STM team administrative workflows related to the employee lifecycle, from recruitment through offboarding.
Monitor expenses, assist with monthly budget reconciliation.
Prepare departmental disbursement requests and assist with purchasing card statement settlements.
Protect confidential information.
FSU Foundation Building Employee And Guest Experience
Ensure all public-facing and common spaces (conference rooms, breakrooms, and copy/supply rooms) are inviting, well stocked, and professional
Manage inventory control for both office and breakroom supplies, monitoring usage, and cost.
Coordinate, submit, and distribute office supply and employee breakroom supply orders.
Maintain vendor relationships, oversee payments, and perform monthly budget reconciliation.
Provide access and guidance to FSU Facilities and outside vendors and contractors at the request of the Foundation Building Manager.
Employee Engagement & Facilities Stewardship
Act as a liaison for building needs ensuring the FSU Foundation and Alumni Association physical environments are welcoming, well maintained, and aligned with the University’s standards.
Prepare workspaces for new employees and coordinate employee engagement setups to promote a positive and consistent experience for all DUA staff.
Provide logistical assistance for DUA engagement events and internal recognition programs.
Drive to locations on and off campus to attend and coordinate meetings, staff events, complete tasks related to pickups, deliveries, and support activities.
Qualifications
Perform other related duties as required and assigned.
Bachelor’s degree and two years of experience; or high school diploma/equivalent and experience equal to six years. (Note: post-high school education can substitute for experience at the equivalent rate.)
A valid Florida or Georgia Driver's License or the ability to obtain upon hire.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check.
This position is being advertised as open until filled.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.