Specialist - Financial Aid (Return of Title IV Funds)

Specialist - Financial Aid (Return of Title IV Funds)

Fox Valley Technical College

Job Category

Regular Support Staff

FVTC Worksite

Appleton Main Campus

Hours Per Week

40

Job Description Summary

The Financial Aid - Return of Title IV Funds (R2T4) Specialist is responsible for managing and ensuring compliance with federal regulations regarding financial aid eligibility when a student withdraws or experiences changes in enrollment status. This position oversees the calculation, processing, and reporting of R2T4 funds and manages post-withdrawal disbursements for eligible students. Additionally, the specialist evaluates the impact of changes in a student's credit load on their financial aid package, ensuring students' aid eligibility is properly adjusted.

Job Description

Essential Functions and Responsibilities

The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned.

Calculate R2T4

• Accurately calculate the amount of federal financial aid (Title IV funds) to be returned when a student withdraws from all courses within a term, based on the percentage of the payment period completed.
• Ensure timely and accurate return of funds to the U.S. Department of Education in compliance with federal regulations.
• Communicate with students who have withdrawn to explain the impact of R2T4 calculations on their financial aid and overall balance owed to the institution. Work with the Registrar, Student Accounts, Faculty and other campus offices to gather the necessary information for withdrawal dates, last date of attendance, and tuition adjustments for accurate R2T4 processing.
  
  

Post-Withdrawal Disbursements Eligibility Assessment

• Evaluate students who have withdrawn but may still be eligible for post-withdrawal disbursements of Title IV aid.
• Calculate and process post-withdrawal disbursements, ensuring students receive the aid for which they are eligible within regulatory timeframes.
• Notify students of their eligibility for post-withdrawal disbursements, obtaining authorization when necessary for disbursements related to loans.
  
  

Enrollment Status Monitoring

• Monitor changes in student enrollment status (e.g., full-time to part-time, withdrawals from individual courses) and assess the impact on their financial aid package.
• Adjust financial aid awards and disbursements based on changes in credit hours and enrollment status, ensuring compliance with federal, state, and institutional regulations.
  
  

Other Responsibilities

• Ensure all R2T4 calculations, post-withdrawal disbursements, and enrollment status changes are processed in compliance with federal Title IV regulations and institutional policies.
• Stay current on federal regulations related to R2T4, enrollment changes, and disbursements to ensure ongoing compliance and accuracy in processing.
• Maintain thorough and accurate records of all R2T4 calculations, post-withdrawal disbursements, and credit status changes. Assist in reporting and audits related to Title IV funds to ensure institutional compliance with federal regulations.
• Deliver high-quality customer service, responding promptly to inquiries and offering one-on-one assistance where needed.
• Assist in the development and revision of policies and procedures as needed to reflect changes in federal and institutional regulations.
• Participate in cross-training initiatives within the financial aid department to gain proficiency in a variety of financial aid processes, ensuring seamless support across all areas during peak times or staff absences.
  
  

Minimum Qualifications

Education and/or Experience Requirements:

• Associate's degree in finance, business administration, student services, or a related field required; Bachelor's degree preferred.
• Two to three years of experience in financial aid, with a focus on Title IV fund management, R2T4 processing, and enrollment status monitoring.
• Strong familiarity with federal financial aid regulations, especially regarding R2T4 and post-withdrawal disbursements.
  
  

Licenses, Certifications, And Other Requirements

• Expertise in R2T4 calculations, post-withdrawal disbursements, and adjustments based on credit hour changes.
• High attention to detail and accuracy, particularly in compliance with federal regulations.
• Strong analytical and problem-solving skills to manage complex financial aid scenarios.
• Excellent communication and interpersonal skills for advising students and working with internal departments.
• Proficiency in financial aid management systems (e.g., Banner, Workday) and Microsoft Office Suite.
  
  

In evaluating candidates for this position, Fox Valley Technical College may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.

Work Environment

• This position operates in a professional office environment and may require occasional evening or weekend hours during peak periods, particularly at the start and end of academic terms. Work may be completed in a hybrid environment, both in person and virtually.
  
  

Work environment may change based upon college needs.

Physical Requirements

• Sitting: This role requires extended periods of sitting while performing tasks and utilizing computer systems.
• Repetitive Motions: Capacity to perform repetitive motions, such as typing, without discomfort or injury.
• Communication: Clear verbal and written communication skills are essential for interacting with students, employees, and stakeholders, both in-person and through electronic means.
  
  

EOE/ADA Statement

Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA), FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Nothing in this job description limits management's right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.

Additional Information

Starting Range: $24.53 - $28.86 per hour.

Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data.

Note: Internal applicants' wage will be based upon the applicable compensation guidelines.

At Fox Valley Technical College, we recognize employees as key contributors to our mission and are committed to fostering a culture of fairness, transparency, and excellence. Our total rewards philosophy ensures equitable compensation and benefits, supporting a highly engaged workforce. Our comprehensive benefits package includes medical, dental, and vision insurance, along with retirement contributions to the Wisconsin Retirement System and 403(b)/457 plan options. Employees enjoy paid time off, sick leave, holidays, bereavement leave, and recess periods. We offer life and disability insurance, with options for additional coverage. Work-life balance is supported through flexible schedules or remote work options (for some positions) and wellbeing programs. Professional development opportunities include training, certifications, and tuition reimbursement. Additional perks at the Appleton Main Campus include an onsite health and wellbeing clinic, dental clinic, fitness center, Parent/Child Center (onsite child care), library, cafe, printing services, Trilogy Salon & Spa, and more.

Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities.

For questions regarding the College's nondiscrimination policy, contact: Rayon Brown - rayon.brown6751@fvtc.edu (Affirmative Action), TitleIX@fvtc.edu (sex-based discrimination or harassment), or Dan Squires - daniel.squires3328@fvtc.edu (Disability related discrimination).

To apply, please visit: https://fvtc.wd1.myworkdayjobs.com/en-US/FVTC/job/Appleton-WI/Specialist---Financial-Aid--Return-of-Title-IV-Funds-_JR2026-1556

Fox Valley Technical College celebrates diversity, supports equity and inclusiveness, and encourages individual expression in our workplace.

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