Senior Administrative Specialist (School of Information - College of Communication & Information)

Job Title: Senior Administrative Specialist (School of Information - College of Communication & Information)

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 62506

Department

School of Information | College of Communication & Information

Responsibilities

Responsible for providing executive administrative support to the School of Information:

• Supervising and coordinating assignments in the administrative suite.
• Routing phone calls and receiving visitors and students in the administrative suite.
• Overseeing office functions, such as mail distribution, supply orders, and maintenance work orders.
• Maintaining administrative calendars, scheduling appointments, and coordinating meetings.
• Gathering and preparing materials for meetings facilitated by the Director.
• Managing calendars for conference rooms and classrooms.
• Organizing, planning, and coordinating departmental events, such as graduation receptions, guest speaker events, and workshops.
• Completing faculty recruitment activities such as coordinating position advertisements, scheduling interviews, and completing appropriate workflows, transmittals, and documentation.
• Overseeing the faculty credentialing process, updating faculty folders, preparing faculty evaluation documents, and coordinating materials for faculty meetings.
• Advising the Director and faculty on updates to university practices and policies.
• Assisting with the preparation and submission of faculty promotion and tenure documentation.
• Supporting and managing departmental Federal Work Study students.
• Serving as the exempt FACET Representative and backup P-Card holder for the School of Information.
• Maintaining active communication with faculty, staff, and students of updates, changes, and important developments.
• Providing support, assisting with special projects, and performing other duties as assigned.
  
  

Qualifications

Bachelor's degree and four years of experience; or a high school diploma/equivalent and eight years of relevant experience. (Note: a combination of post high school education and experience equal to eight years.)

Preferred Qualifications

• Ability to communicate effectively verbally and in writing.
• Ability to develop and implement policies, procedures, goals, and objectives.
• Ability to evaluate process effectiveness and develop change or alternatives.
• Ability to prioritize, organize and perform multiple work assignments simultaneously.
• Knowledge of and the ability to interpret and apply University policies, procedures, principles, and practices.
• Knowledge of the concepts, principles, and practices of accounting, budgeting, and cost control procedures.
  
  

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.