What are the responsibilities and job description for the Program Specialist 5 position at Inside Higher Ed?
Description
Program Specialist 5
Salary: $67,716 - $91,068* Annually
Classification: Classified
Supervisor: Interim Dean of Manufacturing and Trades
This position will remain open for a minimum of seven (7) days. The College reserves the right to close the recruitment at any time after the minimum posting period once a sufficient applicant pool has been established. All classified positions will start their salary at Step A.
The Program Specialist 5 directs and advises leadership and other administrators on activities involved in providing programs at PSNS, Manufacturing and Trades. The Program Specialist 5 PSNS/Manufacturing and Trades achieves Instruction’s goals and objectives by providing, obtaining, and/or coordinating PSNS/Manufacturing and Trades activities. Including monitoring and maintaining contracts that grant Olympic College access and use of PSNS faculties. Essential Functions
Develop and manage quarterly class schedules across divisions, including coordination with faculty, PSNS, and the Dean.
Enter and maintain accurate course data in ctcLink and ensure proper class assignments.
Review draft schedules to identify and resolve conflicts in room, time, and instructor assignments.
Provide daily front-line support to students, assisting with logins, scheduling, forms, and general inquiries.
Maintain consistent office coverage and ensure accessibility for students and faculty.
Serve as a liaison connecting students to campus services including Advising, IT, Financial Aid, and the Test Center.
Coordinate daily administrative operations for Manufacturing & Trades.
Prepare reports on enrollment, scheduling trends, and program data to support decision-making by the Dean.
Compile and analyze data from ctcLink to generate operational and strategic reports.
Support recruitment processes including job descriptions, interview coordination, and hiring documentation.
Coordinate onboarding requirements for faculty and trade instructors (credentials, system access, compliance forms).
Assist with faculty contract review, corrections, and submission to ensure timely payment.
Coordinate purchasing processes including inventory tracking, vendor coordination, and compliance with small business requirements.
Coordinate with ABO and IT to ensure procurement aligns with institutional and federal guidelines.
Maintain student cohorts and monitor progress toward certificates and degree completion.
Submit accurate and timely completion lists to evaluators for certificates and graduation.Qualifications
Minimum Qualifications
Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.
Benefits
This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $67,716 - $91,068* annually. All classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Association (WPEA) Union. Classified positions qualify for the following benefits:
Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave – vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.
For more information regarding benefits, please visit our website here.
Conditions of Employment
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur.
How To Apply
To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:
Olympic College Online Application
Resume
Cover Letter - in your cover letter describe how your experience sets you apart for this position.
Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.
EEO Statement
Olympic College values equity and is an Equal Opportunity Employer and Educator. Olympic College provides equal opportunity in education and employment and does not discriminate based on race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment include but not limited to unwelcome sexual conduct. Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Erin Pohl, Title VII and Title IX, building 5, room 528A, 360-475-7303. Olympic College is a smoke-free/drug-free environment. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.
Olympic College
Human Resources
1600 Chester Ave Bldg. 5 – 5th Floor
Bremerton, WA 98337
https://www.schooljobs.com/careers/olympic
Program Specialist 5
Salary: $67,716 - $91,068* Annually
Classification: Classified
Supervisor: Interim Dean of Manufacturing and Trades
This position will remain open for a minimum of seven (7) days. The College reserves the right to close the recruitment at any time after the minimum posting period once a sufficient applicant pool has been established. All classified positions will start their salary at Step A.
The Program Specialist 5 directs and advises leadership and other administrators on activities involved in providing programs at PSNS, Manufacturing and Trades. The Program Specialist 5 PSNS/Manufacturing and Trades achieves Instruction’s goals and objectives by providing, obtaining, and/or coordinating PSNS/Manufacturing and Trades activities. Including monitoring and maintaining contracts that grant Olympic College access and use of PSNS faculties. Essential Functions
Develop and manage quarterly class schedules across divisions, including coordination with faculty, PSNS, and the Dean.
Enter and maintain accurate course data in ctcLink and ensure proper class assignments.
Review draft schedules to identify and resolve conflicts in room, time, and instructor assignments.
Provide daily front-line support to students, assisting with logins, scheduling, forms, and general inquiries.
Maintain consistent office coverage and ensure accessibility for students and faculty.
Serve as a liaison connecting students to campus services including Advising, IT, Financial Aid, and the Test Center.
Coordinate daily administrative operations for Manufacturing & Trades.
Prepare reports on enrollment, scheduling trends, and program data to support decision-making by the Dean.
Compile and analyze data from ctcLink to generate operational and strategic reports.
Support recruitment processes including job descriptions, interview coordination, and hiring documentation.
Coordinate onboarding requirements for faculty and trade instructors (credentials, system access, compliance forms).
Assist with faculty contract review, corrections, and submission to ensure timely payment.
Coordinate purchasing processes including inventory tracking, vendor coordination, and compliance with small business requirements.
Coordinate with ABO and IT to ensure procurement aligns with institutional and federal guidelines.
Maintain student cohorts and monitor progress toward certificates and degree completion.
Submit accurate and timely completion lists to evaluators for certificates and graduation.Qualifications
Minimum Qualifications
- High school diploma or equivalent
- Three years of program oversight and/or management experience and intermediate Microsoft Excel proficiency.
- Bookkeeping Experience
- Five years of program oversight and/or management.
- Experience managing large and complex contracts and partnerships.
- Experience working in a higher-educational institution.
Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.
Benefits
This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $67,716 - $91,068* annually. All classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Association (WPEA) Union. Classified positions qualify for the following benefits:
Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave – vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.
For more information regarding benefits, please visit our website here.
Conditions of Employment
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur.
How To Apply
To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:
Olympic College Online Application
Resume
Cover Letter - in your cover letter describe how your experience sets you apart for this position.
Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.
EEO Statement
Olympic College values equity and is an Equal Opportunity Employer and Educator. Olympic College provides equal opportunity in education and employment and does not discriminate based on race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment include but not limited to unwelcome sexual conduct. Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Erin Pohl, Title VII and Title IX, building 5, room 528A, 360-475-7303. Olympic College is a smoke-free/drug-free environment. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.
Olympic College
Human Resources
1600 Chester Ave Bldg. 5 – 5th Floor
Bremerton, WA 98337
https://www.schooljobs.com/careers/olympic
Salary : $67,716 - $91,068