What are the responsibilities and job description for the Portfolio Manager position at Inside Higher Ed?
Job Title: Portfolio Manager
Location: USO-TW Building ATL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 290438
About Us
The University System of Georgia (USG) is comprised of 26 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is located in Austell.
Job Summary This position serves as the primary Board of Regents (BOR) representative for facility outsourcing agreements for operations and maintenance, primarily in on-campus student housing, and managing the overall relationship with the Supplier and participating USG Institutions.Supports Director of Real Estate Ventures in driving consistency in procurement, finance, processes and standards.Monitors and reports on Supplier's performance of its contractual requirements and ensures all aspects of the agreement is adhered to or modified as required to reflect current operating practices.Has overall responsibility for managing and coordinating BOR and USG Institution compliance with its obligations under the agreement.Works with Supplier's Account Director to support the realization of the goals and objectives of the relationship.
This position involves significant coordination with internal stakeholders in Facilities, Fiscal Affairs/Finance, Housing, and Student Affairs.
Responsibilities
Monitor and ensure Supplier provides its required deliverables and meets its commitments
Liaise with and provide guidance to Supplier's leadership with regard to BOR/USG Institution's strategic needs
Support objective of integrated, reliable, high-quality, continuous services across all facilities
Manage the development of O&M and CRR budgets each year
Review Supplier's management reports and act on identified opportunities and risks
Manage the governance process and function, and ensure governance meetings are held and recorded in compliance with the agreement
Participate in the resolution of escalated issues and track and report on progress
Support the BOR/USG Institution's leadership in ensuring Supplier compliance with Approved Budgets in connection with the Agreement
Manage the Supplier's performance program as prescribed in Supplier Agreement
Manage the approval or decline any Continuous Improvement Plan for improving Supplier's performance
Ensuring that all contract-related policies and procedures developed by Supplier for the relationship are approved and implemented
Work with Subcontracts on addendums and updates to the Agreement
Conduct regular site visits, calls, and meetings with Institution and Supplier representatives
Review monthly invoices for accuracy and compare to budget expectations
Attend Quarterly review meetings at each Institution
Knowledge of Board of Regents organization, policies and procedures
Knowledge of and familiarity with student life issues
Knowledge of student housing operations, management, and budgets
Knowledge of real estate operations and budgets
Skill in collaborating with multiple constituents
Skill to lead and work with teams, problem solve, consensus-building techniques
Sill in portfolio and project management execution
Skill in reading, analyzing and interpreting financial reports and procedures manuals.
Skill in managing legal documents including contracts and concessionaire agreements
Skill in decision-making and problem solving.
Skill in oral, written communication and presentations
Skill with Microsoft Office: Excel/PowerPoint/Word
Skill in learning new software applications
Skill with PeopleSoft and Banner USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment
Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). These Bylaws and Policies are available for inspection upon request.
Equal Employment Opportunity
The University System Office is an equal employment, equal access, and equal opportunity employer. It is the policy of the University System Office to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).
For questions or more detailed information regarding this policy please contact the University System Office Human Resources at 404.962.3242. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.
Other Information
Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.
For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted. The University System Office holds the sole discretion in assessing eligibility for employment.
Location: USO-TW Building ATL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 290438
About Us
The University System of Georgia (USG) is comprised of 26 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is located in Austell.
Job Summary This position serves as the primary Board of Regents (BOR) representative for facility outsourcing agreements for operations and maintenance, primarily in on-campus student housing, and managing the overall relationship with the Supplier and participating USG Institutions.Supports Director of Real Estate Ventures in driving consistency in procurement, finance, processes and standards.Monitors and reports on Supplier's performance of its contractual requirements and ensures all aspects of the agreement is adhered to or modified as required to reflect current operating practices.Has overall responsibility for managing and coordinating BOR and USG Institution compliance with its obligations under the agreement.Works with Supplier's Account Director to support the realization of the goals and objectives of the relationship.
This position involves significant coordination with internal stakeholders in Facilities, Fiscal Affairs/Finance, Housing, and Student Affairs.
Responsibilities
Monitor and ensure Supplier provides its required deliverables and meets its commitments
Liaise with and provide guidance to Supplier's leadership with regard to BOR/USG Institution's strategic needs
Support objective of integrated, reliable, high-quality, continuous services across all facilities
Manage the development of O&M and CRR budgets each year
Review Supplier's management reports and act on identified opportunities and risks
Manage the governance process and function, and ensure governance meetings are held and recorded in compliance with the agreement
Participate in the resolution of escalated issues and track and report on progress
Support the BOR/USG Institution's leadership in ensuring Supplier compliance with Approved Budgets in connection with the Agreement
Manage the Supplier's performance program as prescribed in Supplier Agreement
Manage the approval or decline any Continuous Improvement Plan for improving Supplier's performance
Ensuring that all contract-related policies and procedures developed by Supplier for the relationship are approved and implemented
Work with Subcontracts on addendums and updates to the Agreement
Conduct regular site visits, calls, and meetings with Institution and Supplier representatives
Review monthly invoices for accuracy and compare to budget expectations
Attend Quarterly review meetings at each Institution
- Other duties and projects as required or assigned.
Knowledge of Board of Regents organization, policies and procedures
Knowledge of and familiarity with student life issues
Knowledge of student housing operations, management, and budgets
Knowledge of real estate operations and budgets
Skill in collaborating with multiple constituents
Skill to lead and work with teams, problem solve, consensus-building techniques
Sill in portfolio and project management execution
Skill in reading, analyzing and interpreting financial reports and procedures manuals.
Skill in managing legal documents including contracts and concessionaire agreements
Skill in decision-making and problem solving.
Skill in oral, written communication and presentations
Skill with Microsoft Office: Excel/PowerPoint/Word
Skill in learning new software applications
Skill with PeopleSoft and Banner USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment
Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). These Bylaws and Policies are available for inspection upon request.
Equal Employment Opportunity
The University System Office is an equal employment, equal access, and equal opportunity employer. It is the policy of the University System Office to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).
For questions or more detailed information regarding this policy please contact the University System Office Human Resources at 404.962.3242. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.
Other Information
- This position does not have supervisory responsibilities but may have indirect authority over institution facilities and housing staff
Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.
For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted. The University System Office holds the sole discretion in assessing eligibility for employment.