Physician and Faculty Leader Recruitment Coordinator

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Job Title:Physician and Faculty Leader Recruitment Coordinator

Department:Health System Shared Services | Recruiting

Talent Acquisition is responsible for the ongoing strategy and process of sourcing, recruiting, and selecting talent. Partners with technology and process design resources, including vendors, to deliver recruiting solutions into the organization including effective sourcing and selection solutions.

Position Summary

The Physician and Faculty Leader Recruitment Coordinator provides administrative support and advanced operational, project management, and search coordination support to the Physician and Faculty Leadership Recruitment team. The Physician and Faculty Leadership Recruitment Coordinator will schedule, facilitate and support the leadership recruitment and interview process, with a keen focus on delivering exceptional candidate experiences with the utmost attention to detail, including complex, multi-day interview itineraries and leadership search logistics. They are the primary owner/authority on a given program or process as assigned by leadership. Evaluates and selects solutions based on established options, procedures, and precedent, and applies independent judgment to resolve operational issues impacting recruitment timelines, candidate experience, and leadership stakeholder coordination. Routinely interacts with recruiters, members of HR and others including senior leaders, executive assistants, and search committee members. Communicates matters of escalated importance. Uses diplomacy and tact to convey sensitive information, including confidential executive-level candidate and leadership communications.

Minimum Requirements

• Bachelor’s Degree or equivalent experience
• 2 years of experience in HR, recruiting, executive administration, or a related function. 2-4 years of relevant experience preferred.
• Exceptional interpersonal, written, and verbal communication skills, with the ability to interact professionally with senior leaders, candidates, and internal and external partners.
• Strong organizational and prioritization skills as well as the ability to balance several priorities from multiple sources required: flexibility and adaptability in dealing with rapidly changing priorities and time-sensitive demands necessary.
• Demonstrated ability to independently manage complex processes, exercise sound judgment, use discretion when working with sensitive/confidential information and escalate issues appropriately in a fast‑paced environment.
• Proven experience managing financial transactions, including purchase orders, vendor contracts, invoicing, expense reports, and reconciliation in a compliance‑driven environment.
• Flexibility to work some evenings and extended hours to support leadership recruitment activities.
• Ability to project professional presence and attire.
• Advanced knowledge and use of MS Office (Word, Excel, PowerPoint and Outlook).
  
  

Preferred Qualifications

• Working knowledge of recruitment processes, systems, and workflows.
• Experience supporting senior leader or executive‑level stakeholders with a high degree of professionalism.
• Prior experience facilitating exceptional candidate experiences with meticulous attention to detail.
• Advanced meeting scheduling, calendar management, and follow-up skills.
  
  

Our Comprehensive Employee Benefits Include

• An array of retirement plan options, each with a generous employer contribution.
• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
• Paid vacation and sick leave, including short and long-term disability and paid parental leave.
• Get the most out of the Public Service Loan Forgiveness program.
• And much more!
  
  

Additional Information

Location:Hamilton Hall (0038)

Position Type:Regular

Scheduled Hours:40

Shift:First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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The university is an equal opportunity employer, including veterans and disability.