What are the responsibilities and job description for the Part-Time Quitman County Extension Administrative Assistant position at Inside Higher Ed?
Posting Number:
S06722P
Working Title:
Part-Time Quitman County Extension Administrative Assistant
Department:
CAES-Southwest District CES
About The University Of Georgia:
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
Posting Type:
External
Retirement Plan:
GDCP
Employment Type:
Employee
Benefits Eligibility:
Non-Benefits Eligible
Full/Part Time:
Part Time
Additional Schedule Information:
Regular Hours are Monday through Friday 8:00am-5:00pm
Advertised Salary:
$12,596.48
Posting Date:
05/02/2023
Open Until Filled:
Yes
Proposed Starting Date:
06/01/2023
Location of Vacancy:
SW District
EEO Policy Statement:
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement:
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Classification Title:
Office/Clerical Assistant
FLSA:
Non-Exempt
FTE:
0.40
Minimum Qualifications:
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Position Summary:
This County Extension position (part time – 16 hours/week) in Quitman County will be the primary contact with the public, greet clients, distribute resources, handle clerical and Quickbooks financial management duties. This role is crucial to the management of the office and success in serving the citizens of the county. This role will be the “face” of UGA Extension to the residents in the county.
Knowledge, Skills, Abilities And/or Competencies:
Proficient in typing, filing, and computer skills such as Windows, Microsoft Office, and QuickBooks.
QuickBooks knowledge
Physical Demands:
Normal office demands.
Driving.
Is driving a responsibility of this position?:
Yes
Is this a Position of Trust?:
Yes
Does this position have operation, access, or control of financial resources?:
Yes
Does this position require a P-Card? :
No
Is having a P-Card an essential function of this position? :
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?:
Yes
Does This Position Have Security Access (e.g., Public Safety, IT Security, Personnel Records, Patient Records, Or Access To Chemicals And Medications):
No
Credit And P-Card Policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy:
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities:
Maintain appropriate records for fiscal reporting. May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets. Keep financial records current within the existing month.
Percentage Of Time:
20
Duties/Responsibilities:
Assist clientele with access to Extension resources and services including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing).
Assist clientele in registering for regional or statewide workshops/conferences and training or testing associated with certification programs offered by Extension (e.g. pesticide applicators, certified landscape professional, certified childcare providers, ServeSafe).
Percentage Of Time:
25
Duties/Responsibilities:
Publicize programs and workshops offered in local county or nearby counties to clientele.
Maintain the County website.
Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists
Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary. Maintaining and updating mailing list. Maintain 4-H volunteer record w/assistance of Co Agent.
Maintain office inventory of publications, office supplies and materials as needed.
Assist County Extension Coordinator with personnel procedures.
Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.
Regularly participating in staff conferences and District Conferences.
Other duties as assigned by the County Extension Coordinator.
Percentage Of Time:
35
Recruitment Contact Name:
Karen Haswell
Recruitment Contact Email:
Karen.Haswell@uga.edu
S06722P
Working Title:
Part-Time Quitman County Extension Administrative Assistant
Department:
CAES-Southwest District CES
About The University Of Georgia:
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
Posting Type:
External
Retirement Plan:
GDCP
Employment Type:
Employee
Benefits Eligibility:
Non-Benefits Eligible
Full/Part Time:
Part Time
Additional Schedule Information:
Regular Hours are Monday through Friday 8:00am-5:00pm
Advertised Salary:
$12,596.48
Posting Date:
05/02/2023
Open Until Filled:
Yes
Proposed Starting Date:
06/01/2023
Location of Vacancy:
SW District
EEO Policy Statement:
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement:
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Classification Title:
Office/Clerical Assistant
FLSA:
Non-Exempt
FTE:
0.40
Minimum Qualifications:
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Position Summary:
This County Extension position (part time – 16 hours/week) in Quitman County will be the primary contact with the public, greet clients, distribute resources, handle clerical and Quickbooks financial management duties. This role is crucial to the management of the office and success in serving the citizens of the county. This role will be the “face” of UGA Extension to the residents in the county.
Knowledge, Skills, Abilities And/or Competencies:
Proficient in typing, filing, and computer skills such as Windows, Microsoft Office, and QuickBooks.
QuickBooks knowledge
Physical Demands:
Normal office demands.
Driving.
Is driving a responsibility of this position?:
Yes
Is this a Position of Trust?:
Yes
Does this position have operation, access, or control of financial resources?:
Yes
Does this position require a P-Card? :
No
Is having a P-Card an essential function of this position? :
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?:
Yes
Does This Position Have Security Access (e.g., Public Safety, IT Security, Personnel Records, Patient Records, Or Access To Chemicals And Medications):
No
Credit And P-Card Policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy:
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities:
Maintain appropriate records for fiscal reporting. May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets. Keep financial records current within the existing month.
Percentage Of Time:
20
Duties/Responsibilities:
Assist clientele with access to Extension resources and services including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing).
Assist clientele in registering for regional or statewide workshops/conferences and training or testing associated with certification programs offered by Extension (e.g. pesticide applicators, certified landscape professional, certified childcare providers, ServeSafe).
Percentage Of Time:
25
Duties/Responsibilities:
Publicize programs and workshops offered in local county or nearby counties to clientele.
Maintain the County website.
Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists
- this is due to no Ag Agent being based out of the county office.
Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary. Maintaining and updating mailing list. Maintain 4-H volunteer record w/assistance of Co Agent.
Maintain office inventory of publications, office supplies and materials as needed.
Assist County Extension Coordinator with personnel procedures.
Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.
Regularly participating in staff conferences and District Conferences.
Other duties as assigned by the County Extension Coordinator.
Percentage Of Time:
35
Recruitment Contact Name:
Karen Haswell
Recruitment Contact Email:
Karen.Haswell@uga.edu
Salary : $12,596