What are the responsibilities and job description for the Part Time Administrative Assistant position at Inside Higher Ed?
Job Title: Part Time Administrative Assistant
Location: SGSC - Douglas Campus (Main)
Regular/Temporary: Regular
Full/Part Time: Part-Time
Job ID: 294874
About Us
Join our Team at South Georgia State College!
South Georgia State College is a residential state college of the University System of Georgia (USG). SGSC focuses on a core of strong teaching and personalized academic advising. It has a long and distinguished tradition of serving the people of Georgia.
Students pursue associate degrees in 20 programs of study, eight (5) bachelor¿s degrees programs which are transferrable to other institutions or prepare them for careers in a variety of fields and
South Georgia State College institution has given residents in South Georgia a chance to further their education since the early 1900s.
Location
Douglas Campus is located at 100 West College Park Drive| Douglas| GA | 31533
Waycross Campus is located at 2001 S. Georgia Pkwy| Waycross| GA |31503
Valdosta Entry Program is located at 1500 N. Patterson Street| Valdosta| GA |31698
Department Information
This position reports to the Athletic Director
Job Summary
The Part-Time Administrative Assistant provides essential support to the Athletic Director in managing the day-to-day operations of the college's NJCAA/GCAA athletic programs. This role involves administrative, clerical, and communication duties that ensure the smooth functioning of the athletic department.
This position is designated by the institution as Campus Security Authority (CSA).
Responsibilities
Administrative Support and Clerical Duties -
Perform a variety of administrative and clerical duties, to include data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, and purchasing supplies.
Collegiate Athletics -
Adhere to all NJCAA/GCAA rules and regulations governing collegiate athletics.
Advise Faculty, Staff, and Students -
Advise faculty, staff, and students of policies or procedures.
Point of Contact -
Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of department or unit administrators.
Preparation of reports and documents and coordination of events -
Perform administrative duties such as preparation of reports, documents, or coordination of projects or events as assigned.
Other Duties -
Perform other duties as assigned by supervisor.
Maintain Schedules -
Maintains pool and gym schedule, lifeguard schedule, and coordinates the same with Facility Management.
Insurance Records -
Maintains accident & insurance records on athletes and submits claim forms to insurance company.
Budget -
Submit travel plans and budget requests for all recruitment and athletic competition activities to the Director of Athletics
Assists in overseeing team budgets.
Required Qualifications
Educational Requirements
High School Diploma
Required Experience
One year work experience in related field.
Proposed Salary
This is a part-time, non-benefited position. Compensation will be determined based on relevant experience and qualifications
Abilities
Knowledge, Skills, & Abilities
Ability to establish and maintain effective working relationships with students, staff, faculty, and the public.
Ability to work effectively with various student population.
Ability to maintain and keep records and to organize data in preparation of records and reports.
Ability to exhibit a positive attitude and to deal with coworkers, students, faculty, staff users tactfully and courteously to maintain effective service-oriented relationships.
Ability to communicate effectively and follow oral and written instructions.
Skills
Effective planning and organizational skills.
Skill in the operation of computers and job-related software programs.
Skill in interpersonal relations and in dealing with the public.
Skill in oral and written communication.
Contact Information
For more information or questions about the job posting and technical support, please contact OneUSG Connect Support at (877) 251-2644, or by email at support@usg.edu.
USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment Employment is contingent upon successful completion of a background check and demonstrating your eligibility for employment with South Georgia State College. Position may require credit check (if using PCard, working with cash, etc.).
Offers made are expressly subject to the applicable federal and state laws, to the statutes, rules, and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG).
The position requires completion of SGSC annual compliance training course such as State Business Transactions, Drug free Workplace, Anti-Harassment Policy, Introduction to Information Security, Workers Compensation, Motor Vehicle Policy, USG Ethics Policy, Conflict of Interests/Outside Activities Policy, Leave Procedures for Faculty and Staff, Georgia Open Records Act, Family Educational Rights and Privacy Act (FERPA), Contracts 101.
Must be able to perform duties and responsibilities with or without reasonable accommodation.
South Georgia State College is a Tobacco and Smoke-Free Community.
Equal Employment Opportunity South Georgia State College provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability.
Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 260-4376.
Other Information
This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position may travel 1% - 24% of the time
Other Information South Georgia State College Mission and Vision Statements
Mission Statement
South Georgia State College supports students in achieving their academic and professional goals by providing high-quality associate and baccalaureate degree programs in an affordable, accessible, and supportive learning environment.
Vison Statement
South Georgia State College will be the best choice for higher education in southeast Georgia, dedicated to affordability, student success, and innovative programs that prepare graduates for advanced studies and professional careers while driving regional economic growth.
Background Check
Location: SGSC - Douglas Campus (Main)
Regular/Temporary: Regular
Full/Part Time: Part-Time
Job ID: 294874
About Us
Join our Team at South Georgia State College!
South Georgia State College is a residential state college of the University System of Georgia (USG). SGSC focuses on a core of strong teaching and personalized academic advising. It has a long and distinguished tradition of serving the people of Georgia.
Students pursue associate degrees in 20 programs of study, eight (5) bachelor¿s degrees programs which are transferrable to other institutions or prepare them for careers in a variety of fields and
South Georgia State College institution has given residents in South Georgia a chance to further their education since the early 1900s.
Location
Douglas Campus is located at 100 West College Park Drive| Douglas| GA | 31533
Waycross Campus is located at 2001 S. Georgia Pkwy| Waycross| GA |31503
Valdosta Entry Program is located at 1500 N. Patterson Street| Valdosta| GA |31698
Department Information
This position reports to the Athletic Director
Job Summary
The Part-Time Administrative Assistant provides essential support to the Athletic Director in managing the day-to-day operations of the college's NJCAA/GCAA athletic programs. This role involves administrative, clerical, and communication duties that ensure the smooth functioning of the athletic department.
This position is designated by the institution as Campus Security Authority (CSA).
Responsibilities
Administrative Support and Clerical Duties -
Perform a variety of administrative and clerical duties, to include data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, and purchasing supplies.
Collegiate Athletics -
Adhere to all NJCAA/GCAA rules and regulations governing collegiate athletics.
Advise Faculty, Staff, and Students -
Advise faculty, staff, and students of policies or procedures.
Point of Contact -
Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of department or unit administrators.
Preparation of reports and documents and coordination of events -
Perform administrative duties such as preparation of reports, documents, or coordination of projects or events as assigned.
Other Duties -
Perform other duties as assigned by supervisor.
Maintain Schedules -
Maintains pool and gym schedule, lifeguard schedule, and coordinates the same with Facility Management.
Insurance Records -
Maintains accident & insurance records on athletes and submits claim forms to insurance company.
Budget -
Submit travel plans and budget requests for all recruitment and athletic competition activities to the Director of Athletics
Assists in overseeing team budgets.
Required Qualifications
Educational Requirements
High School Diploma
Required Experience
One year work experience in related field.
Proposed Salary
This is a part-time, non-benefited position. Compensation will be determined based on relevant experience and qualifications
Abilities
Knowledge, Skills, & Abilities
Ability to establish and maintain effective working relationships with students, staff, faculty, and the public.
Ability to work effectively with various student population.
Ability to maintain and keep records and to organize data in preparation of records and reports.
Ability to exhibit a positive attitude and to deal with coworkers, students, faculty, staff users tactfully and courteously to maintain effective service-oriented relationships.
Ability to communicate effectively and follow oral and written instructions.
Skills
Effective planning and organizational skills.
Skill in the operation of computers and job-related software programs.
Skill in interpersonal relations and in dealing with the public.
Skill in oral and written communication.
Contact Information
For more information or questions about the job posting and technical support, please contact OneUSG Connect Support at (877) 251-2644, or by email at support@usg.edu.
USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment Employment is contingent upon successful completion of a background check and demonstrating your eligibility for employment with South Georgia State College. Position may require credit check (if using PCard, working with cash, etc.).
Offers made are expressly subject to the applicable federal and state laws, to the statutes, rules, and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG).
The position requires completion of SGSC annual compliance training course such as State Business Transactions, Drug free Workplace, Anti-Harassment Policy, Introduction to Information Security, Workers Compensation, Motor Vehicle Policy, USG Ethics Policy, Conflict of Interests/Outside Activities Policy, Leave Procedures for Faculty and Staff, Georgia Open Records Act, Family Educational Rights and Privacy Act (FERPA), Contracts 101.
Must be able to perform duties and responsibilities with or without reasonable accommodation.
South Georgia State College is a Tobacco and Smoke-Free Community.
Equal Employment Opportunity South Georgia State College provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability.
Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 260-4376.
Other Information
This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position may travel 1% - 24% of the time
Other Information South Georgia State College Mission and Vision Statements
Mission Statement
South Georgia State College supports students in achieving their academic and professional goals by providing high-quality associate and baccalaureate degree programs in an affordable, accessible, and supportive learning environment.
Vison Statement
South Georgia State College will be the best choice for higher education in southeast Georgia, dedicated to affordability, student success, and innovative programs that prepare graduates for advanced studies and professional careers while driving regional economic growth.
Background Check
- Standard DMV