What are the responsibilities and job description for the Office Services Coordinator 2 - Franklin position at Inside Higher Ed?
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Department:FAES | Franklin County
Position is located in Columbus, OH.
Provides front-line customer service, clerical, technical, fiscal, and budget support for the Franklin County Extension Office in Columbus, OH.
Serves as primary point of contact with customers, internal and external to the university. The position will assist with the fiscal operations of the Franklin Extension office, including the maintenance and reconciliation of appropriated and non-appropriated funds and oversight of general office operations; receiving and generating receipts for payments; maintaining and ordering material and equipment; organizing administrative activities to facilitate processes and procedures. The position will be using the most current Microsoft applications; provides office support and technical assistance for county program staff, including producing letters, posts for office social media, reports, and other correspondence, performs various front office duties; maintains files and records; operates general office equipment. Establishes, maintains and administers information/records management program (e.g., plans and directs processing, maintenance and distribution of records and information; assists with implementation of policies and procedures related to records/information management; establishes rules for operation of manual and/or computer based records systems); Provides advice and consultation on records/information management to department administrators; performs related administrative work (e.g., prepares special reports).
Completes and processes forms based on established parameters and processes (e.g., travel, purchasing, and other fiscal matters); assists with budget by maintaining and monitoring account information and expenditures (e.g., compliance to budget parameters; notifies manager of areas of concern; generates summary and status reports throughout fiscal year). Orders and maintains EFNEP supplies and equipment, manages financial requests, and completes reconciliation of funds.
This position will also collaborate with Expanded Food and Nutrition Education Program (EFNEP) Professionals and Paraprofessionals in the process of data entry to strive for data accuracy and completeness, as required by the sponsor agency and by OSU Extension. The Office Associate is responsible for entering EFNEP participant information and EFNEP program data in the EFNEP Reporting system (WebNEERS) for the assigned EFNEP unit; along with any other data needed for the management of the program.
Attends trainings and meetings as required by EFNEP Professionals.
Other duties as assigned by supervisor.
Regular work hours will be between 8am and 4:30pm Monday - Friday; however, occasionally hours outside of these times may be required for assistance at programs and events.
Resume and cover letter, specific to the posting, are to be included at time of application, include months and years worked for each employment listed.
Minimum Required Qualifications
High School diploma or GED. Certification or vocational training may be preferred. 1 year of relevant experience required. 2-4 years of relevant experience preferred.
The pay range for this profile is $15.86 - $20.74/hourly. The offer for this position will fall within this range based on internal equity, unit’s available budget, and the candidate’s qualifications.
Ohio State provides access to a depth and breadth of opportunities and resources. Starting your first day, Ohio State offers you a comprehensive benefits package. Based on position type and eligibility. https://hr.osu.edu/wp-content/uploads/benefits-eligibility.pdf.
Function: Business Planning and Operations
Sub-Function: Office Services
Career Band: Individual Contributor – Technical
Career Level: T2
Additional Information
Location:Kunz-Brundige Extension Building (1583)
Position Type:Regular
Scheduled Hours:40
Shift:First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
Current Employees And Students
If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.
Welcome To The Ohio State University's Career Site. We Invite You To Apply To Positions Of Interest. In Order To Ensure Your Application Is Complete, You Must Complete The Following
- Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
- Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.
Department:FAES | Franklin County
Position is located in Columbus, OH.
Provides front-line customer service, clerical, technical, fiscal, and budget support for the Franklin County Extension Office in Columbus, OH.
Serves as primary point of contact with customers, internal and external to the university. The position will assist with the fiscal operations of the Franklin Extension office, including the maintenance and reconciliation of appropriated and non-appropriated funds and oversight of general office operations; receiving and generating receipts for payments; maintaining and ordering material and equipment; organizing administrative activities to facilitate processes and procedures. The position will be using the most current Microsoft applications; provides office support and technical assistance for county program staff, including producing letters, posts for office social media, reports, and other correspondence, performs various front office duties; maintains files and records; operates general office equipment. Establishes, maintains and administers information/records management program (e.g., plans and directs processing, maintenance and distribution of records and information; assists with implementation of policies and procedures related to records/information management; establishes rules for operation of manual and/or computer based records systems); Provides advice and consultation on records/information management to department administrators; performs related administrative work (e.g., prepares special reports).
Completes and processes forms based on established parameters and processes (e.g., travel, purchasing, and other fiscal matters); assists with budget by maintaining and monitoring account information and expenditures (e.g., compliance to budget parameters; notifies manager of areas of concern; generates summary and status reports throughout fiscal year). Orders and maintains EFNEP supplies and equipment, manages financial requests, and completes reconciliation of funds.
This position will also collaborate with Expanded Food and Nutrition Education Program (EFNEP) Professionals and Paraprofessionals in the process of data entry to strive for data accuracy and completeness, as required by the sponsor agency and by OSU Extension. The Office Associate is responsible for entering EFNEP participant information and EFNEP program data in the EFNEP Reporting system (WebNEERS) for the assigned EFNEP unit; along with any other data needed for the management of the program.
Attends trainings and meetings as required by EFNEP Professionals.
Other duties as assigned by supervisor.
Regular work hours will be between 8am and 4:30pm Monday - Friday; however, occasionally hours outside of these times may be required for assistance at programs and events.
Resume and cover letter, specific to the posting, are to be included at time of application, include months and years worked for each employment listed.
Minimum Required Qualifications
High School diploma or GED. Certification or vocational training may be preferred. 1 year of relevant experience required. 2-4 years of relevant experience preferred.
The pay range for this profile is $15.86 - $20.74/hourly. The offer for this position will fall within this range based on internal equity, unit’s available budget, and the candidate’s qualifications.
Ohio State provides access to a depth and breadth of opportunities and resources. Starting your first day, Ohio State offers you a comprehensive benefits package. Based on position type and eligibility. https://hr.osu.edu/wp-content/uploads/benefits-eligibility.pdf.
Function: Business Planning and Operations
Sub-Function: Office Services
Career Band: Individual Contributor – Technical
Career Level: T2
Additional Information
Location:Kunz-Brundige Extension Building (1583)
Position Type:Regular
Scheduled Hours:40
Shift:First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
Salary : $16 - $21