What are the responsibilities and job description for the Immigration Services Administrative Assistant & Receptionist position at Inside Higher Ed?
Posting Number:
S15095P
Working Title:
Immigration Services Administrative Assistant & Receptionist
Department:
OGE-Immigration
About The University Of Georgia:
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About The College/Unit/Department:
The Office of Global Engagement (OGE) at the University of Georgia is dedicated to expanding the global reach of our institution’s instructional, research, and service missions, facilitating the university’s thoughtful and effective participation and leadership in the interconnected world of the twenty-first century. OGE is comprised of three units: Immigration Services, International Initiatives, and Global Education—the latter including UGA’s residential centers in Oxford, England and Cortona, Italy—with all areas supported by dedicated Finance and Operations staff. OGE’s comprehensive structure enables it to advance strategic institutional goals aimed at raising the global profile of the University of Georgia. OGE’s primary tenets include providing transformative academic experiences abroad for UGA students, sponsoring international students and scholars on campus, and promoting finding solutions to complex global challenges through strategic international partnerships and international research collaborations.
College/Unit/Department Website:
globalengagement.uga.edu
Posting Type:
External
Retirement Plan:
TRS
Employment Type:
Employee
Benefits Eligibility:
Benefits Eligible
Full/Part Time:
Full Time
Additional Schedule Information:
The normal hours are 8am – 5pm with an hour for lunch Monday – Friday.
Advertised Salary:
$18.95 - $19.50
Posting Date:
04/27/2026
Open Until Filled:
Yes
Proposed Starting Date:
07/06/2026
Special Instructions To Applicants:
You must be prepared to pass a background check prior to beginning employment.
Location of Vacancy:
Athens Area
EEO Policy Statement:
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement:
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.
Classification Title:
Administrative Assistant II
FLSA:
Non-Exempt
FTE:
1.00
Minimum Qualifications:
High school diploma or equivalent and 2 years of related experience
Position Summary:
The Immigration Services Office at UGA’s Office of Global Engagement is seeking a dedicated and organized individual to serve as the front office receptionist and administrative assistant. Working with UGA’s intercultural populations, this position is responsible for a variety of duties that fall under the standard policies and procedures of the department or unit. The role involves occasional independent action and judgment, with minimal supervisory work. The position, however, may work with student employees, as assigned.
Knowledge, Skills, Abilities And/or Competencies:
No
Is this a Position of Trust?:
Yes
Does this position have operation, access, or control of financial resources?:
Yes
Does this position require a P-Card? :
Yes
Is having a P-Card an essential function of this position? :
Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?:
No
Does This Position Have Security Access (e.g., Public Safety, IT Security, Personnel Records, Patient Records, Or Access To Chemicals And Medications):
Yes
Credit And P-Card Policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy:
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities:
Reception—
65
Duties/Responsibilities:
Clerical –
25
Duties/Responsibilities:
Other duties –
Other duties, as assigned, including but not limited to assisting with event planning and outreach and serving as a purchase card holder for the office, processing payments for required fees, and maintaining related procedural responsibilities.
Percentage Of Time:
10
Contact Details:
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name:
Ashley Johnson
Recruitment Contact Email:
ashleyhj@uga.edu
Recruitment Contact Phone:
706-542-4626
S15095P
Working Title:
Immigration Services Administrative Assistant & Receptionist
Department:
OGE-Immigration
About The University Of Georgia:
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About The College/Unit/Department:
The Office of Global Engagement (OGE) at the University of Georgia is dedicated to expanding the global reach of our institution’s instructional, research, and service missions, facilitating the university’s thoughtful and effective participation and leadership in the interconnected world of the twenty-first century. OGE is comprised of three units: Immigration Services, International Initiatives, and Global Education—the latter including UGA’s residential centers in Oxford, England and Cortona, Italy—with all areas supported by dedicated Finance and Operations staff. OGE’s comprehensive structure enables it to advance strategic institutional goals aimed at raising the global profile of the University of Georgia. OGE’s primary tenets include providing transformative academic experiences abroad for UGA students, sponsoring international students and scholars on campus, and promoting finding solutions to complex global challenges through strategic international partnerships and international research collaborations.
College/Unit/Department Website:
globalengagement.uga.edu
Posting Type:
External
Retirement Plan:
TRS
Employment Type:
Employee
Benefits Eligibility:
Benefits Eligible
Full/Part Time:
Full Time
Additional Schedule Information:
The normal hours are 8am – 5pm with an hour for lunch Monday – Friday.
Advertised Salary:
$18.95 - $19.50
Posting Date:
04/27/2026
Open Until Filled:
Yes
Proposed Starting Date:
07/06/2026
Special Instructions To Applicants:
You must be prepared to pass a background check prior to beginning employment.
Location of Vacancy:
Athens Area
EEO Policy Statement:
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement:
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.
Classification Title:
Administrative Assistant II
FLSA:
Non-Exempt
FTE:
1.00
Minimum Qualifications:
High school diploma or equivalent and 2 years of related experience
Position Summary:
The Immigration Services Office at UGA’s Office of Global Engagement is seeking a dedicated and organized individual to serve as the front office receptionist and administrative assistant. Working with UGA’s intercultural populations, this position is responsible for a variety of duties that fall under the standard policies and procedures of the department or unit. The role involves occasional independent action and judgment, with minimal supervisory work. The position, however, may work with student employees, as assigned.
Knowledge, Skills, Abilities And/or Competencies:
- Excellent written and verbal communication skills.
- Excellent customer service skills.
- Proficient at prioritizing and multitasking, working well under pressure.
- Learn and promote a working knowledge of Immigration Services practices and procedures.
- Provide hospitality to intercultural populations.
- Possess well-developed organizational skills.
- Must possess prior working knowledge of Microsoft Office and Microsoft Excel.
- Must be able to learn new software applications, including Sunapsis, Banner, and Athena, among others, in order to perform required job duties.
- Must be punctual and dependable, with a good attendance record.
- Demonstrate ability to manage P-Card responsibilities.
- Ability to communicate information and ideas so others will understand.
- Able to exchange accurate information to and with others.
- Able to remain in a stationary position most of the time but may need to occasionally move about inside the office to access file cabinets, office machinery, etc.
- Constantly operate a computer and telephone.
- Observe details at close range.
No
Is this a Position of Trust?:
Yes
Does this position have operation, access, or control of financial resources?:
Yes
Does this position require a P-Card? :
Yes
Is having a P-Card an essential function of this position? :
Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?:
No
Does This Position Have Security Access (e.g., Public Safety, IT Security, Personnel Records, Patient Records, Or Access To Chemicals And Medications):
Yes
Credit And P-Card Policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy:
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities:
Reception—
- Greet and assist visitors; answer telephones, assist callers or route calls; provide information and resources to visitors or callers; receive payments and applications from students; review immigration documentation and forward to appropriate Immigration Advisor.
- Back up the Global Engagement Administrative Assistant, as needed.
65
Duties/Responsibilities:
Clerical –
- Perform clerical activities as assigned, related primarily to Immigration Services office, including data entry, filing, and scanning documents; express mailings, and letter issuance.
- Manage sensitive documents.
25
Duties/Responsibilities:
Other duties –
Other duties, as assigned, including but not limited to assisting with event planning and outreach and serving as a purchase card holder for the office, processing payments for required fees, and maintaining related procedural responsibilities.
Percentage Of Time:
10
Contact Details:
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name:
Ashley Johnson
Recruitment Contact Email:
ashleyhj@uga.edu
Recruitment Contact Phone:
706-542-4626
Salary : $19 - $20