What are the responsibilities and job description for the Administrative Assistant - Mail position at Vazquez & Servi, P.C. Immigration Law?
We're looking for a reliable, organized, and bilingual (Spanish and English) Administrative Assistant to join our team! This full-time position focuses on managing all incoming and outgoing mail, supporting our legal teams with file processing, and keeping the office organized and well-stocked. This role also provides backup coverage at the front desk during lunch breaks and absences. We're seeking someone who is detail-oriented, dependable, and comfortable interacting with both clients and coworkers.
This is a full-time role (40–45 hours/week), and we're open to training the right candidate who brings a strong work ethic and positive attitude.
We offer competitive compensation and an excellent benefits package for all full-time employees:
- Medical, Dental, Vision, Life insurance coverage
- 401K Retirement plan with company matching contribution
- Paid Personal Time Off, Paid Mental Health Time Off, Paid Sick Time Off
Responsibilities
- Sort, scan, and upload all incoming mail, drop-offs, emails, and e-faxes into our case management system and assign tasks as needed
- Process and prepare outgoing mail for remote staff
- Maintain office supply inventory and place orders
- Keep the file room organized; handle file closure and destruction
- Cover front desk duties during lunch breaks and absences (answer phones, greet visitors, etc.)
Qualifications
- At least one year of administrative or office support experience preferred
- High school diploma, G.E.D., or equivalent
- Comfortable with client interaction and assisting in a fast-paced environment
- Strong attention to detail, organization, and time management
- Working knowledge of Microsoft Office and basic computer skills
- Be fluent in both Spanish and English (required)
Salary : $14 - $16