What are the responsibilities and job description for the Fiscal Assistant I/II/III position at Inside Higher Ed?
Job No: 537406
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 19010800 - EG-FISCAL - PERSONNEL
Job Description
Classification Title:
Fiscal Assistant I/II/III
Classification Minimum Requirements:
As a Fiscal Assistant, you'll work closely with our faculty, staff, and students to support departmental operations across the college under the direction of the Director or Associate Director. You'll be trusted with a range of financial and administrative responsibilities including:
Commensurate with experience and qualifications. Starting hourly rates:
Preferred Skills & Experience
You're dependable, organized, and proactive—a team player who can manage multiple priorities with accuracy and professionalism. You enjoy helping others, solving problems, and keeping things running smoothly behind the scenes. Above all, you take pride in doing your job well and making a positive impact every day.
Special Instructions To Applicants:
Ready to Apply?
Join us at HWCOE and play a key role in supporting the excellence that defines the University of Florida. We look forward to reviewing your application!
In order to be considered for this position, you must upload a cover letter and resume with application.
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Requisition is re-posted, current applicants need not reapply.
Health Assessment Required:
No
Applications Close: 06 November 2025
To apply, visit https://explore.jobs.ufl.edu/en-us/job/537406
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-07e3161e13b8ea4aacf9da3e55b26daa
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 19010800 - EG-FISCAL - PERSONNEL
Job Description
Classification Title:
Fiscal Assistant I/II/III
Classification Minimum Requirements:
- Fiscal Assistant I: High school diploma or equivalent and one year of general accounts transaction experience.
- Fiscal Assistant II: High school diploma or equivalent and three years of general accounts transaction experience.
- Fiscal Assistant III: High school diploma or equivalent and five years of general accounts transaction experience. (Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.)
As a Fiscal Assistant, you'll work closely with our faculty, staff, and students to support departmental operations across the college under the direction of the Director or Associate Director. You'll be trusted with a range of financial and administrative responsibilities including:
- Procurement & Vendor Support: Process purchase orders and PCard transactions, assist with vendor enrollments, and serve as the go-to contact for procurement-related questions.
- Accounts Payable & Reconciliation: Ensure timely invoice processing, handle expense transfers, and maintain accurate ledger reconciliation with the HWCOE.
- Travel Coordination: Support faculty, staff, students, and visitors with travel requests and reimbursements, maintain audit-ready records, and ensure compliance with university policies.
- Financial Oversight: Monitor budgets, account balances, and encumbrances, run daily reports, and contribute to ongoing fiscal integrity.
- Customer Service: Build strong relationships across departments, answer fiscal questions, and provide clear guidance on purchasing and travel procedures.
- Career Mobility: With three levels of the role, there's built-in room to grow as you gain experience and expertise.
- Supportive Team: Work with a friendly, experienced, and committed team that values your input and encourages learning.
- Stability & Benefits: Enjoy the security and excellent benefits of working for a top public university, including health insurance, retirement plans, paid time off, and tuition assistance.
- Meaningful Impact: Help advance the mission of a nationally recognized engineering college driving innovation and research that changes the world.
Commensurate with experience and qualifications. Starting hourly rates:
- Fiscal Assistant I: Starting at $18.00/hr
- Fiscal Assistant II: Starting at $20.00/hr
- Fiscal Assistant III: Starting at $23.00/hr
- Fiscal Assistant I: High school diploma or equivalent and one year of general accounts transaction experience.
- Fiscal Assistant II: High school diploma or equivalent and three years of general accounts transaction experience.
- Fiscal Assistant III: High school diploma or equivalent and five years of general accounts transaction experience. (Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.)
Preferred Skills & Experience
- Familiarity with basic accounting and budget principles, especially in higher education or research environments
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word), PeopleSoft, and myUFL systems
- Strong communication, problem-solving, and time management skills
- Ability to work independently and collaboratively in a fast-paced setting
- Knowledge of University of Florida procurement, travel, and disbursement procedures
You're dependable, organized, and proactive—a team player who can manage multiple priorities with accuracy and professionalism. You enjoy helping others, solving problems, and keeping things running smoothly behind the scenes. Above all, you take pride in doing your job well and making a positive impact every day.
Special Instructions To Applicants:
Ready to Apply?
Join us at HWCOE and play a key role in supporting the excellence that defines the University of Florida. We look forward to reviewing your application!
In order to be considered for this position, you must upload a cover letter and resume with application.
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Requisition is re-posted, current applicants need not reapply.
Health Assessment Required:
No
Applications Close: 06 November 2025
To apply, visit https://explore.jobs.ufl.edu/en-us/job/537406
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-07e3161e13b8ea4aacf9da3e55b26daa
Salary : $18 - $23
