Facilities Finance Operations Coordinator

Job Goal

To advance the college’s mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

General Job Summary

The Finance Operations Coordinator assists with financial general ledgers for the Facilities and Public Safety Department. Responsible for accounts payable and receivable, departmental quarterly budget reviews, budget planning and system administration for contract management. Position reports to the Vice President of Operations.

The typical work schedule for this position is Monday through Friday from 8 am to 5 pm.

Universal Core Competencies

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.
• Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment.
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.
• Lead- regardless of title, through positive influence.
  
  

DUTIES/RESPONSIBILITIES:

• Provide guidance and training to the budget and financial planning processes. Including oversight of financial transactions for general ledgers
• Supervise, administer and audit monthly p-card reconciliation process.
• Partner with the Finance department on financial expectations related to the college purchasing procedures.
• Create, communicate and execute financial process improvement strategies
• Maintain and monitor appropriate financial compliance and internal control standards
• Ensure all financial processes and accounting compliances are completed with accuracy. Develop SOP’s related to these processes
• Provide assistance for annual audits for the college and related entities
• Participate in divisional leadership team meetings.
• Coordinate documentation of the departmental contract management software
• Perform other related work duties as assigned
  
  

Performance Expectations

• Able to represent the College in a positive manner.
• Demonstrate a thorough understanding of and commitment to customer service attitude while maintaining sound business practices.
• Assume responsibility; deal effectively with problems, and exercise independent judgment when making decisions.
• Establish and maintain good working relationships with students, colleagues, and general public.
• Read, understand and express oneself clearly and effectively in both written and oral form.
• Attention to detail and an ability to multitask in completing complex tasks with accuracy.
• High level of skill in the application of collaborative, organizational, interpersonal and communication skills.
• Ability to work effectively and accurately in an atmosphere with frequent interruptions. Maintain a high degree of flexibility.
• Ability to work independently and be self-motivated using proper organizational and communication skills.
• Able to interact with diverse personalities.
• Thorough knowledge of Kirkwood policies and procedures with the ability to understand and interpret clearly and accurately.
• Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences
  
  

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

Physical Activities With/Without Reasonable Accommodation

Position involves working in an office setting. Occasional (10-33%) standing, pushing, pulling and grasping. Frequent (34-66%) reaching and viewing a computer and other types of close visual work. Constant (67-100%) sitting, walking, repetitive motion, talking and hearing.

Minimum Qualifications

• Associate’s degree
• 3 years of administrative, finance or accounting experience
• Demonstrated proficiency in Microsoft Office Suite, especially Excel.
  
  

Preferred Qualifications, Licenses, Certifications, Or Registrations

• Bachelor’s Degree
• Experience with Datatel software.
• Possess solid accounting background
• Advanced knowledge of financial and accounting principles and procedures.
• Experience with financials in a Higher Education environment.
  
  

EEO/AA STATEMENT:It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status. If you have questions or complaints related to compliance with this policy, please contact the Vice President, Human Resources and Institutional Effectiveness (employees) or the Vice President of Student Services (students), 6301 Kirkwood Blvd. SW, Cedar Rapids, IA 52404, 319-398-5572,equity@kirkwood.edu, or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: (303) 844-5695 FAX: (303) 844-4303, TDD 800-877-8339 Email:OCR.Denver@ed.gov.WHY KIRKWOOD:

Kirkwood Community College prides itself on fostering a diverse workforce and values unique perspectives throughout its campus community. The college is a convenient, innovative, visionary educational leader striving to remain affordable and accessible. With more than 140 majors and programs, Kirkwood boasts 16,000 annual college-credit students while maintaining one of the lowest tuitions in the state. All degree-seeking students are eligible for federal financial aid and the college offers more than $3 million in scholarships each year to students from all walks of life.Review of applications will continue until the position is filled.