What are the responsibilities and job description for the Facilities Contracts Specialist position at Inside Higher Ed?
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Welcome To The Ohio State University's Career Site. We Invite You To Apply To Positions Of Interest. In Order To Ensure Your Application Is Complete, You Must Complete The Following
Department:Health System Shared Services | Facilities Operations
Position Scope
The Facilities Contracts Specialist is responsible for ensuring the effective, safe, efficient, and uninterrupted operations of health system mechanical and electrical systems and equipment through the efficient management of maintenance contracts. This position has process oversight of monitoring, assessing and supporting contracted service functions. This position will document, make recommendations, offer guidance, communicate matters relating to contracted service functions, and follow established contract-related processes.
The Ohio State University Wexner Medical Center is committed to enhancing the quality of care provided to patients. Operations of the Medical Center are ongoing 24 hours a day, 7 days a week. This position may respond to emergency situations, such as electrical and mechanical system outages, and may assist with the evaluation of and correction of problems.
Position Summary
The Facilities Contracts Specialist manages assigned facility maintenance contracts including those that support effective and efficient operation of the health system mechanical and electrical systems. This position is also responsible for ensuring that contractors adhere to medical center management plans and processes; scheduling preventive maintenance, repairs, and project work; ensuring work is completed within contract requirements, regulatory codes, budget, and performance standards; maintaining documentation and records to comply with regulatory requirements; conducting contractor training and quality inspections; assisting with procurement strategies for services and supplies; and tracking and reporting contract KPI metrics.
Minimum Qualifications
For Hire:
Location:University Hospital - Doan Hall (0089)
Position Type:Regular
Scheduled Hours:40
Shift:Varying Shifts
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
Current Employees And Students
If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.
Welcome To The Ohio State University's Career Site. We Invite You To Apply To Positions Of Interest. In Order To Ensure Your Application Is Complete, You Must Complete The Following
- Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
- Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.
Department:Health System Shared Services | Facilities Operations
Position Scope
The Facilities Contracts Specialist is responsible for ensuring the effective, safe, efficient, and uninterrupted operations of health system mechanical and electrical systems and equipment through the efficient management of maintenance contracts. This position has process oversight of monitoring, assessing and supporting contracted service functions. This position will document, make recommendations, offer guidance, communicate matters relating to contracted service functions, and follow established contract-related processes.
The Ohio State University Wexner Medical Center is committed to enhancing the quality of care provided to patients. Operations of the Medical Center are ongoing 24 hours a day, 7 days a week. This position may respond to emergency situations, such as electrical and mechanical system outages, and may assist with the evaluation of and correction of problems.
Position Summary
The Facilities Contracts Specialist manages assigned facility maintenance contracts including those that support effective and efficient operation of the health system mechanical and electrical systems. This position is also responsible for ensuring that contractors adhere to medical center management plans and processes; scheduling preventive maintenance, repairs, and project work; ensuring work is completed within contract requirements, regulatory codes, budget, and performance standards; maintaining documentation and records to comply with regulatory requirements; conducting contractor training and quality inspections; assisting with procurement strategies for services and supplies; and tracking and reporting contract KPI metrics.
Minimum Qualifications
For Hire:
- Bachelor’s degree OR equivalent education and/or experience.
- Two years’ experience in equipment and facilities operations, preferably in commercial or health care facilities.
- Proficient with M365 (e.g., PowerPoint, Teams, Word, Excel, Outlook)
- Excellent verbal and written communication, coordination, and planning skills.
- Working knowledge of elevators/escalators, electrical, plumbing, HVAC, medical gas, DDC and pneumatic control systems.
- Ability to manage multiple priorities.
- Ability to work in high-pressure atmosphere.
- Read and understand electrical/mechanical blueprints and drawings.
- Basic knowledge or ability to gain knowledge in codes and standards.
- Excellent customer relations skills.
- Valid Ohio driver’s license.
- Basic knowledge of FSI Custom Maintenance Software (CMS) software
- Working experience in the elevator/escalator industry
- Demonstrate competence in technical and interpersonal skills required to meet job expectations.
- Keep current with applicable software, procedures and practices as they relate to job functions.
- Maintain working knowledge of applicable codes and regulatory requirements
- Meets mandatory safety and educational requirements as outlined in the Department’s policies and procedures.
Location:University Hospital - Doan Hall (0089)
Position Type:Regular
Scheduled Hours:40
Shift:Varying Shifts
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.