Executive Director of Fiscal Management Services

• Lamar Institute of Technology is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), national origin, disability, age, genetic information, protected veteran status, and/or retaliation.
• LIT's Annual Security Report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC
• 1092(f), 34 CFR 668.46). This report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the Institute will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in non-campus buildings or property owned or controlled by the Institute or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. If you would like to receive a paper copy of the Annual Security Report, you can stop by Lamar Institute of Technology, Eagles' Nest building at 855 East Lavaca, Beaumont, TX, 77705, or you can request that a copy be mailed to you by calling 409-247-4838 or emailing titleix@lit.edu.
• If you have questions, please email the Human Resources department at hr@lit.edu or call 409-981-6824.
  
  

Job Summary

Job Summary

The Executive Director (ED) of Fiscal Management Services has responsibilities that include, but are not limited to, supervising the shared business services of the following departments: Budget Control and Cash Management. The ED also serves as the primary contact for the Business Office at the LSCPA campus in addition to being a shared business services employee who services Lamar State College Port Arthur, Lamar Institute of Technology, and Lamar State College Orange for Budget Control and Cash Management. The ED operates with minimal supervision and latitude for the use of initiative and independent judgement. This is an exempt position that reports to the Assistant Vice President of Fiscal Management Services.

This is a shared business services position that services Lamar State College Port Arthur, Lamar Institute of Technology, and Lamar State College Orange. This position resides out of Lamar State College Port Arthur. Some travel is expected.

Duties/Responsibilities

• Directs the Business Office personnel including budget, accounting, finance and payroll personnel by coaching and disciplining employees; planning, monitoring and appraising employees’ performance. This is a collaborative effort with other shared business services executive directors.
• Responds to and complies with state and federal audit requests including the Texas State University System (TSUS) Internal Auditor’s office.
• Evaluates, tests, and makes recommendations to improve LSCPA internal controls for financial, accounting and other departments as requested by the AVP or the Chief Financial Officer.
• Reviews monthly reconciliations of bank accounts, financial aid, USAS, credit card accounts, clearing accounts, and prepares certain monthly reports as required by the System’s Office either directly or in collaboration with other executive directors.
• Reviews monthly and quarterly USAS with the Legislative Budget Board’s (LBB) Accounting System (ABEST) either directly or in collaboration with the other executive directors.
• Plan, participate, and supervise in the preparation of the annual budget for LSCPA. In addition, serve the LSCPA Campus on a daily basis with budget needs and/or questions.
• Plan, participate, and supervise in the preparation of the annual budget for LSCO and LIT. Ensure best practices are followed in accordance with the TSUS shared business services model.
• Maintain control of the chart of accounts for LSCPA in the Banner ERP system.
• In addition, serve the LSCO and LIT Campuses on a daily basis with budget needs and/or questions or in collaboration with other employees at LSCO and LIT.
• Ability to prepare cash management reports as needed by the Chief Financial Officer.
• Ability to prepare budget monitoring and forecasting reports as needed by the Chief Financial Officer.
• Work in collaboration with other executive directors to plan, participate, and supervise in the preparation of the Annual Financial Report and related reporting requirements to ensure compliance with the latest standards as related to LSCPA.
• Supervise and participate in end of the year reporting.
• Supervise and participate in the preparation of the Legislative Appropriations Request for LSCPA, LIT, and LSCO. Ensure best practices are followed in accordance with the TSUS shared business services model.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Protects operations of the college by keeping financial information and plans confidential.
• Ensure compliance with additional reporting requirements including but not limited to CIP, MP1, SACSCOC, 1099-T, 1099-MISC, etc. (as applicable) either directly or in collaboration with other executive directors.
• Perform special projects including research, compliance, and best practices at the request of the Chief Financial Officer or Assistant Vice President of Fiscal Management Services.
• Serve on committees as needed including the Student Advisory Committee.
• Comply with campus policies and procedures.
• Other related duties, as assigned.
  
  

Minimum/Preferred Qualifications

Minimum Qualifications

• Bachelor’s degree in accounting from an accredited college or university.
• Seven years of experience in for profit accounting, auditing, or governmental accounting.
• Seven years of demonstrated leadership and supervisory experience.
• Valid driver’s license.
  
  

Preferred Qualifications

• Strong knowledge of accounting.
• Strong leadership ability to implement initiatives and work collaboratively with peers.
  
  

Supplemental Information

Knowledge/Skills/Abilities

• Knowledge of the principles and practices of accounting including local, state, and federal rules and regulations.
• Solve problems and be multi-tasked.
• Supervise and participate in the timely preparation of financial statements and various reports required by management, local, state, and federal regulatory agencies.
• Supervise the work of others.
• Plan, schedule, and manage projects and assignments.
• Develop and interpret policies and procedures.
• Direct the maintenance of general and subsidiary ledgers including: accounts receivable, accounts payable, deprecation, property, and operating expenses either directly or in collaboration with other executive directors.
• Establish effective working relationships with students, faculty, and staff in a professional manner.
• Excellent written and verbal communication skills.
• Work extended hours.
  
  

Physical Requirements

This position requires employees to remain in a stationary position most of the time; move to various locations on campus; move about inside an office to access documents, office equipment, etc.; and operate a computer or other office equipment, such as a printer or copy machine.

Travel

Frequent travel is required.

• Lamar Institute of Technology is an E-Verify Employer.
• This position is security-sensitive and thereby subject to the provisions of the Texas Education Code
• 51.215, which authorizes the employer to obtain criminal history record information. Click here for the Security Sensitive Release Form.