What are the responsibilities and job description for the Executive Assistant to the Provost/VPAA position at Inside Higher Ed?
Job Title: Executive Assistant to the Provost/VPAA
Location: Albany State Rec. Location
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 299074
About Us
Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.
Location
Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.
Job Summary
The Executive Assistant to the Provost provides high-level, confidential administrative and strategic support directly to the Provost and Vice President for Academic Affairs at Albany State University. This position serves as a key liaison between the Provost's office and internal and external stakeholders, exercising independent judgment, discretion, and a thorough understanding of institutional priorities. The Executive Assistant is distinguished from general administrative support roles by the scope and complexity of responsibilities, the sensitivity of information managed, and the level of initiative and autonomy required.
Sponsorship is not available for this position.
Responsibilities
Executive-Level Administrative Support
Salary is commensurate with education and experience.
Required Documents to Attach
Cover letter.
Resume.
Unofficial transcripts.
A list of at least 3 professional references with their contact information.
Knowledge, Skills, & Abilities
For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call the USG Service Desk at (877) 251-2644, or by email at support@usg.edu.
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Institutional Values
Excellence
We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.
Respect
We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.
Community
We strive to build community and value a good mindset.
Teamwork
We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.
Learning
We cultivate a practice of global pedagogies in a learning environment.
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.
Certain positions may also require the selected candidate to submit to or have:
Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.
For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.
Other Information
This position is based in the Office of Academic Affairs. Some evening and weekend availability may be required in support of university events, leadership engagements, and institutional initiatives. Occasional travel may be required to accompany or represent the Provost at off-campus meetings, USG system events, or professional conferences.
Location: Albany State Rec. Location
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 299074
About Us
Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.
Location
Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.
Job Summary
The Executive Assistant to the Provost provides high-level, confidential administrative and strategic support directly to the Provost and Vice President for Academic Affairs at Albany State University. This position serves as a key liaison between the Provost's office and internal and external stakeholders, exercising independent judgment, discretion, and a thorough understanding of institutional priorities. The Executive Assistant is distinguished from general administrative support roles by the scope and complexity of responsibilities, the sensitivity of information managed, and the level of initiative and autonomy required.
Sponsorship is not available for this position.
Responsibilities
Executive-Level Administrative Support
- Manage the Provost's complex, high-volume calendar with a high degree of judgment, resolving scheduling conflicts, anticipating needs, and protecting time for institutional priorities.
- Draft, edit, and finalize high-level correspondence, reports, briefing documents, talking points, and presentations on behalf of the Provost.
- Serve as the first point of contact for the Provost,s office, screening communications and visitors with professionalism and discretion.
- Manage all travel logistics for the Provost, including itineraries, accommodations, conference registrations, and expense reporting in compliance with USG policies.
- Maintain confidential files and records related to personnel matters, academic affairs, and institutional strategy.
- Daily management of the Provost@asurams.edu email inbox.
- Act as a strategic liaison between the Provost and Academic Affairs leaders, Deans, faculty governance bodies, and external partners.
- Facilitate the flow of information across the Academic Affairs division, ensuring timely follow-through on action items and decisions.
- Represent the Provost's office with professionalism in interactions with University System of Georgia contacts, peer institutions, and community partners.
- Track institutional priorities and ensure the Provost is prepared for key engagements with briefing materials, agendas, and background information.
- Coordinate Academic Affairs leadership team meetings, cabinet sessions, and retreats, including preparation of agendas, materials, minutes, and action item tracking.
- Support the Provost in preparation for Board of Regents meetings, presidential briefings, and accreditation-related engagements.
- Assist in the management and coordination of special projects, strategic planning efforts, and institutional initiatives as assigned.
- Lead planning and coordination of high-profile academic events, including faculty convocations, commencement activities, academic forums, and leadership retreats.
- Support the development and execution of Academic Affairs communications, including announcements, newsletters, and web content updates.
- Conduct research and compile data in support of special projects and institutional reporting.
- Bachelor's degree from an accredited institution.
- Minimum of five (5) years of progressively responsible executive or senior administrative support experience, preferably in a higher education or complex organizational setting.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills with a high degree of accuracy and attention to detail.
- Proven ability to handle highly sensitive and confidential information with discretion and professionalism.
- Demonstrated ability to manage competing priorities and work effectively with minimal supervision in a fast-paced environment.
- Master's degree from an accredited institution.
- Experience supporting a Provost, President, or C-suite executive in a higher education setting.
- Familiarity with University System of Georgia (USG) policies and procedures.
- Experience with Banner, PeopleSoft, or comparable enterprise systems.
- Knowledge of academic governance structures, shared governance practices, and HBCU institutional culture.
- Experience with project management tools or institutional planning processes.
Salary is commensurate with education and experience.
Required Documents to Attach
Cover letter.
Resume.
Unofficial transcripts.
A list of at least 3 professional references with their contact information.
Knowledge, Skills, & Abilities
- Exceptional organizational and time management skills with the ability to manage multiple high-priority projects simultaneously.
- Strong interpersonal and relationship-building skills across diverse internal and external stakeholder groups.
- High degree of initiative, sound independent judgment, and the ability to anticipate the needs of executive leadership.
- Demonstrated commitment to equity, inclusion, and the mission of Historically Black Colleges and Universities (HBCUs).
- Ability to exercise tact, diplomacy, and political acumen in all interactions.
- Strong analytical and problem-solving skills with a solutions-oriented approach.
- Capacity to maintain composure, confidentiality, and effectiveness in high-pressure situations.
For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call the USG Service Desk at (877) 251-2644, or by email at support@usg.edu.
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Institutional Values
Excellence
We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.
Respect
We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.
Community
We strive to build community and value a good mindset.
Teamwork
We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.
Learning
We cultivate a practice of global pedagogies in a learning environment.
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.
Certain positions may also require the selected candidate to submit to or have:
- a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
- a motor vehicle report for positions that require driving an Albany State University vehicle
- a successful pre-employment drug test
Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.
For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.
Other Information
This position is based in the Office of Academic Affairs. Some evening and weekend availability may be required in support of university events, leadership engagements, and institutional initiatives. Occasional travel may be required to accompany or represent the Provost at off-campus meetings, USG system events, or professional conferences.