Editorial Assistant

Job No: 537956

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Communications/Public Relations/Marketing, Office/Administrative/Fiscal Support

Department: 47002200 - UP-EDITORIAL

Job Description

Classification Title:

Editorial Assistant

Classification Minimum Requirements:

Formal education should include a bachelor's degree in a related field and a minimum of one year experience in book production. Skills include familiarity with word processing and desktop publishing technology, specifically Adobe Creative Suite.

Job Description:

Reporting to the EDP manager. A key member of the EDP team, the assistant editor assists with the transformation of a book manuscript into a printed and bound volume, overseeing the text corrections for reprint and new-to-paperback editions approximately 70 frontlist titles and 50 to 70 reprint or new-to-paper titles annually, maintaining the high standards of UPF books.

(25%)

• Edits manuscripts (or overseeing freelancers) to ensure proper organization, consistency of style and presentation, grammatical correctness and factual and typographical accuracy.
• Supervises work of freelance editors, proofreaders, and indexers.
  
  

(25%)

• Confers with authors before, during, and after the book-making process. The editor is the main point of contact with the author in matters of perfecting the manuscript and of communicating with other departments at UPF.
• Consults with the book designer, EDP manager, and marketing department concerning design, production, and marketing decisions in which editorial matters are pertinent.
  
  

(25%)

• Performs or supervises the following sequence of technical steps in perfection of typography: marking up manuscripts according to specifications; making or monitoring, then verifying corrections; checking final proofs and printer's proofs.
  
  

(15%)

• Prepares manuscripts for freelance copy editors, applying SAI styles or typesetting coding
  
  

(10%)

• Performs other clerical duties as assigned
  
  

Expected Salary:

$17.24 /hr

Required Qualifications:

Formal education should include a bachelor's degree in a related field and a minimum of one year experience in book production. Skills include familiarity with word processing and desktop publishing technology, specifically Adobe Creative Suite.

Preferred:

Formal education should include at least a bachelor's degree and a minimum of two years of book publishing experience. Appropriate college coursework may substitute at an equivalent rate for the required experience. Strong organizational skills and self-direction necessary. Skills include experience with publishing technology including XML and Scribe Well-Formed Document Workflow (WFDW), ebook conversion technology, accessibility standards, and spreadsheet systems.

Special Instructions To Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:

No

Applications Close: 02 December 2025

To apply, visit https://explore.jobs.ufl.edu/en-us/job/537956

Our Commitment:

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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