Departmental Assistant (MSA)

Job Title:

Departmental Assistant (MSA)

Department:

Multicultural Student Affairs

Work Location:

Main Campus

Duties:

Under general supervision, performs varied clerical and support duties in the department to which assigned. Requires a knowledge of general office routine and procedures. The Departmental Assistant is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Performs a variety of duties and takes on a variety of responsibilities that are specific to the office of assignment and that require knowledge of the procedures, functions, and software programs used by that office.2. Maintains front-office management and maintains department organization, including filing, organizing, and updating correspondence and other records according to established file classification system(s).3. Reads and routes incoming mail; locates and attaches appropriate file to correspondence to be answered by employer; prepares outgoing mail; and monitors the department’s email.4. Composes, types, and sends emails, letters, and correspondence without supervision. Types memoranda, records from copy or rough draft following standard procedures as to composition, some of which may be confidential in nature.5. May assist in compiling periodic reports or other departmental material on the basis of general instruction.6. Answers telephone and assists callers or routes call to appropriate official or department and places outgoing calls without supervision.7. May schedule appointments for supervisor and staff.8. Greets visitors, ascertains nature of business, and refers visitors to supervisor or appropriate person or department.9. Assists, corresponds, and interacts with students on a daily basis, including, serving as a liaison between students, parents, faculty, staff, and the department; referring them to the appropriate departments and resources, on and off campus; and providing technical assistance.10. May record minutes of staff meetings.11. Makes copies of correspondence or other printed matter.12. May assist with department budget.13. May assist student employees and department tutors as needed.14. May schedule, administer, and/or proctor classroom and placement tests.15. Oversees department equipment checkouts if needed.16. Maintains the department’s database.17. May represent the department at various campus events to connect students with department resources.18. Performs related duties as assigned.
  
  

Education/Experience:

High school diploma or high school equivalency (GED) with some specialized training (educational or vocational); minimum one (1) year clerk-typist or secretarial experience in a general office environment required. Please ensure your resume reflects this requirement.

Qualifications:

Ability to perform general office duties for area; Ability to communicate effectively with visitors, community members, staff, students and others; Customer service-oriented with good computer skills (including keyboarding, Word, Excel).

Note:Software and skills proficiency testing for the specific position will be required upon hire and must be successfully completed within the probationary period, if this testing has not been previously completed. Proficiency testing includes basic Word, basic Excel, alpha filing, keyboarding/typing test, etc.

Position Status:

Full Time

Hours:

General Hours

Monday – Friday

8:00 a.m. – 4:30 p.m.

Hours may be adjusted

Salary/Wage:

$15.97-$16.40/hour (plus exceptional benefits)

Hourly/Salary:

Hourly

Benefits:

Benefit-Eligible FT Support Staff Position

Moraine Valley Offers a Generous Benefits Plan Which Includes Paid Time Off, Tuition Discounts For Benefit Eligible Employees And Dependents, Medical, Dental, Vision, And Retirement Benefits In a Collaborative And Friendly Environment. These Include:

Health, Dental, Vision

Life insurance; Optional life

Disability insurance;

Tuition reimbursement

MVCC Tuition waiver

SURS Retirement plan

Vacation Days

Holidays

Sick Leave

Personal days

Bereavement days

Tax-sheltered annuity plans

Visit these links to learn more about specific benefits and eligibility criterion for this Support Staff position/category:

Benefit Highlights

Benefit Guide-Details

Review Of Applications Begins:

04/20/2026

Position Type:

Support/Hourly Staff

Posting Number:

SS00603P

Open Date:

04/10/2026

Open Until Filled:

Yes

Special Instructions To Applicants:

Please apply on jobs.morainevalley.edu (do not use third party sites such as Indeed). For best consideration, please apply prior to review of application date with all required materials.

708-974-5704

hr@morainevalley.edu