What are the responsibilities and job description for the Coordinator-Special Events position at Inside Higher Ed?
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Welcome To The Ohio State University's Career Site. We Invite You To Apply To Positions Of Interest. In Order To Ensure Your Application Is Complete, You Must Complete The Following
Department:Business Advancement | Administration and General
Job Description
The Coordinator of Special Events assists in the management & coordination of the facility calendar for all athletic venues, including practices and competitions for OSU athletic teams and programs, camps & clinics, athletic department events, university events and special events/facility rentals. Receives facility requests and schedules for all athletic facilities. Responds to event inquiries, serves as the main point of contact for assigned events. Assists with the management and distribution of the facility schedule.
Collaborates and communicates with numerous athletic department areas and campus partners including athletic communications, marketing, live events, facility operations, video services, ticketing, merchandise, parking and concessions to ensure the successful presentation of events. Provides estimates, coordinates needs, invoices, tracks expenses and revenues for assigned facility rental events.
Organizes and processes a high volume of requests via our scheduling software EMS. Provides estimates, coordinates needs, invoices, tracks expenses and revenues for assigned facility rental events. Assists in hiring, training, scheduling and supervising of event staff (Redcoats, Ushers, Guest Attendants). Sends out and tracks survey results to ensure we’re meeting set goals.
Maintains a well-informed working knowledge of facilities and market comparisons and analysis; participates in departmental and relevant sales meetings with facilities, University Hospitality District, and the Event Venue Marketing Consortium; works with partners like Learfield and Levy to grow the use of Athletics and Business Advancement event space particularly in the tour program space and repeat customers.
Attends weekly event meetings and work on other special projects and assignments or working groups as determined by supervisor. This position will require to work nights and weekends based on the schedule of events. This position works in a creative and collaborative team environment where change is embraced and innovation is encouraged. Performs other duties as assigned..
Minimum Required Qualifications
Bachelor's degree or equivalent experience. 2 years of relevant experience required. 2-4 years of relevant experience preferred.
FUNCTION: Athletics
SUB-FUNCTION: Athletic Event Services
CAREER BAND: Specialized
CAREER LEVEL: S2
Additional Information
The target hiring range for this job profile is $ 19.28 - $25.19. The actual starting rate paid to an individual will vary based on multiple factors, including but not limited to, education, years of experience, internal equity, etc.
Location:Schottenstein Center (0081)
Position Type:Regular
Scheduled Hours:40
Shift:First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
Current Employees And Students
If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.
Welcome To The Ohio State University's Career Site. We Invite You To Apply To Positions Of Interest. In Order To Ensure Your Application Is Complete, You Must Complete The Following
- Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
- Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.
Department:Business Advancement | Administration and General
Job Description
The Coordinator of Special Events assists in the management & coordination of the facility calendar for all athletic venues, including practices and competitions for OSU athletic teams and programs, camps & clinics, athletic department events, university events and special events/facility rentals. Receives facility requests and schedules for all athletic facilities. Responds to event inquiries, serves as the main point of contact for assigned events. Assists with the management and distribution of the facility schedule.
Collaborates and communicates with numerous athletic department areas and campus partners including athletic communications, marketing, live events, facility operations, video services, ticketing, merchandise, parking and concessions to ensure the successful presentation of events. Provides estimates, coordinates needs, invoices, tracks expenses and revenues for assigned facility rental events.
Organizes and processes a high volume of requests via our scheduling software EMS. Provides estimates, coordinates needs, invoices, tracks expenses and revenues for assigned facility rental events. Assists in hiring, training, scheduling and supervising of event staff (Redcoats, Ushers, Guest Attendants). Sends out and tracks survey results to ensure we’re meeting set goals.
Maintains a well-informed working knowledge of facilities and market comparisons and analysis; participates in departmental and relevant sales meetings with facilities, University Hospitality District, and the Event Venue Marketing Consortium; works with partners like Learfield and Levy to grow the use of Athletics and Business Advancement event space particularly in the tour program space and repeat customers.
Attends weekly event meetings and work on other special projects and assignments or working groups as determined by supervisor. This position will require to work nights and weekends based on the schedule of events. This position works in a creative and collaborative team environment where change is embraced and innovation is encouraged. Performs other duties as assigned..
Minimum Required Qualifications
Bachelor's degree or equivalent experience. 2 years of relevant experience required. 2-4 years of relevant experience preferred.
FUNCTION: Athletics
SUB-FUNCTION: Athletic Event Services
CAREER BAND: Specialized
CAREER LEVEL: S2
Additional Information
The target hiring range for this job profile is $ 19.28 - $25.19. The actual starting rate paid to an individual will vary based on multiple factors, including but not limited to, education, years of experience, internal equity, etc.
Location:Schottenstein Center (0081)
Position Type:Regular
Scheduled Hours:40
Shift:First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
Salary : $19 - $25