Coordinator of Student Activities

Job Title: Coordinator of Student Activities

Location: Americus, Georgia

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 296906

About Us

Georgia Southwestern State University is a state university serving a diverse population of students, offering a range of strong undergraduate and graduate programs in a vibrant learning environment. The University is a collegial community that values collaboration and community engagement with an emphasis on faculty, staff, and student interactions. An active student body and state-of-the-art amenities enhance the learning experience on a visually appealing campus located in historic Americus, Georgia.

Georgia Southwestern State University aspires to be an engaged, progressive, and inclusive university that serves as a vibrant center of learning, culture, and economic development for Southwest Georgia and beyond.

Job Summary

The Coordinator of Student Activities is responsible for overseeing programs and services focused on advancing student engagement through campus activities, student organizations, extended-orientation programs, and social media. This position reports to the Assistant Director of Campus Life and indirectly reports to the Director of Residential and Campus Life.

Responsibilities

• Recognized Student Organization Management (25%)
• Manage annual student organization recognition program to ensure students and advisors have knowledge and resources of university expectations and policies. This includes, but not limited to, officer leadership training, organization constitution review, risk management education and other relevant requirements.
• Administrator of MyGSW for student organizations. Ensures MyGSW and the GSW Website are up to date with information, promotes use, generate usage reports.
• Maintain accurate records of RSO status and contact information.
• Facilitate, track, and advise student leaders on re-recognition for RSOs.
• Primary adviser to Student Engagement Team (SET) (25%)
• Recruit, train, and advise members of the SET team.
• Provide guidance and support to campus activities programming board, SET.
• Manage program budget.
• Attend planning meetings and events.
• Ensure programs are communicated and marketed to key stakeholders.
• Assess programs for continuation and improvement.
• University sponsored programs and events. (20%)
• Coordinate student engagement events during New Student Orientation.
• Assists with development and implementation of department sponsored programs.
• Serve as point of contact in planning and partnering university sponsored events focused on student engagement.
• Advise student committees responsible for themed events/weeks ¿ Welcome Week, Homecoming, Blue and Gold Week, Student Appreciation, Pancakes with the President.
• Partner with Athletics Department on building game day experience and student attendance.
• Oversee student social media marketing team, DROP. (10%)
• Recruit, train, and advise members of the SET team.
• Supervise student employees and volunteers in DROP
• Manage department social media.
• Provide direction and training to DROP on marketing priorities.
• Recognition Programs (10%)
• Plan and implement student and student organization recognition programs that promote engagement, school pride, leadership, service, and other applicable priorities.
• Coordinate student awards banquet.
• Assist colleagues with student recognition efforts.
• Department Initiatives (5%)
• Assists with development and implementation of new department initiatives focused on advancing student engagement and success.
• Serve as student organization advisor as needed.
• Partner with Athletics Department on building game day experience and student attendance.

Required Qualifications

• Bachelor¿s degree with one or more years of work related experience.
• Master¿s degree, preferred.
  
  

Required Documents to Attach

• Please attach a cover letter, resume, and contact information for three professional references.
  
  

Knowledge, Skills, & Abilities

• Knowledge of student development and organization advising.
• Knowledge of computers and job-related software programs.
• Knowledge of issues and trends related higher education and student affairs.
• Skill in decision making and problem solving.
• Skill in oral and written communication.
• Skill in multi-task and working cooperatively with others
  
  

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at hr@gsw.edu.

For technical support, please call the USG Service Desk at 877-251-2644 or support@usg.edu.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.

Equal Employment Opportunity

Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.

Other Information

SUPERVISORY CONTROLS

The Assistant Director of Campus Life assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

GUIDELINES

Guidelines used in this position include university policies and procedures, recognized student organization policies and procedures, USG policies and procedures, and the Family Educational Rights and Privacy Act (FERPA).These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied duties related to student organization advising.
• The purpose of this position is to engage students in campus life. Success in this position contributes to student retention.
  
  

CONTACTS

• Contacts are typically with co-workers, faculty, staff, students, parents, and members of the general public.
• Contacts are typically to give or exchange information, to resolve problems, or to motivate or influence people.
  
  

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while standing or walking.
• The work is typically performed in an office.
  
  

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

• Oversight of undergraduate students employed as assistants or volunteering.