What are the responsibilities and job description for the Capital & Data Planning Analyst position at Inside Higher Ed?
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Department:Administration and Planning | Planning Architecture and Real Estate Physical Space and Capital Planning
The Capital & Data Planning Analyst plays a key role in supporting university capital planning efforts within the Office of Planning, Architecture, and Real Estate. This role facilitates the development and implementation of the university’s annual Capital Improvement Plan (CIP) within the Workday/Adaptive software
environment as well as through coordination/facilitation of meetings with college/business units and multi-unit Technical Team for review. The position provides comprehensive project and data analytical support to the Director of Facility Planning, the planning and design team, and other university leadership. Also, the planning analyst coordinates and collaborates with facility and financial representative across the enterprise to understand and assess near and long-term capital priorities. Coordination with university business units/departments, such as Administration and Planning, Business and Finance, and Facilities Design and Construction is required.
Key responsibilities include conducting advanced data analysis utilizing Excel or similar software, developing Tableau dashboards to support decision-making, and applying AI‑enhanced analytical tools to improve forecasting, reporting, and strategic planning. Experience with managing complex processes for a public entity is desired. The position collaborates with university leadership to develop fiscal strategies aligned with Framework, the university’s campus master plan, principles, institutional priorities, and long‑term planning goals. The planning analyst also coordinates all duties related to the state-assigned community projects, as part of the biennial state capital bill. This includes serving as the main liaison between Ohio State University and community organizations that receive funding from the state, by ushering community projects through the entire Joint Use Agreement (JUA) process and then coordinating with Facilities Design and Construction (FDC) to implement the project.
Data Analysis and Research
This position conducts research and data analysis on topics such as classroom utilization, capital spending by college/unit, and other areas as assigned. The planning analyst prepares and delivers formal presentations, trainings, written summaries, dashboards, and visual analytics. The role also manages datasets to ensure accuracy and usability across capital planning processes and develops graphics, charts, tables, and reports that synthesize complex data into clear insights that support the annual capital plan and other planning initiatives.
Leadership and Capital Planning Support
This role supports leadership decision making by contributing to recommendations on project prioritization, scheduling, and funding for the Capital Improvement Plan (CIP). It oversees the maintenance of annual capital submissions and facilitating the biennial submission for state capital submissions and reappropriations. Performs core services including data management, proposal review, consulting with project teams, and responding to information requests. Working closely with the Office of Business and Finance, this role assists in the development of the university’s long-range capital plan. Additional responsibilities include supporting office operations, coordinating internal initiatives, and mentoring student workers, as well as serving as backup for team members when needed.
Team and Project Support
The position assists the planning team with project execution, ensuring high‑quality customer service while meeting scope and schedule expectations. Responsibilities include developing detailed work plans, proactively communicating project status, maintaining accurate records and datasets, and leveraging tools such as Tableau, Excel, and AI‑driven solutions to enhance reporting, visualization, and workflow efficiency.
Other duties may be assigned. Successful completion of a criminal background check is required.
Minimum Education Required
The target hiring range for this job profile is $64,900 - $84,850 annually. The actual salary paid to an individual will vary based on multiple factors, including but not limited to, education, years of experience, internal equity, etc.
Function - Facilities, Engineering and Acquisition
Sub Function - Campus Planning
Band - Individual Contributor - Specialized
Level - S2
Location:Gateway D (0865)
Position Type:Regular
Scheduled Hours:40
Shift:First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
Current Employees And Students
If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.
Welcome To The Ohio State University's Career Site. We Invite You To Apply To Positions Of Interest. In Order To Ensure Your Application Is Complete, You Must Complete The Following
- Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
- Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.
Department:Administration and Planning | Planning Architecture and Real Estate Physical Space and Capital Planning
The Capital & Data Planning Analyst plays a key role in supporting university capital planning efforts within the Office of Planning, Architecture, and Real Estate. This role facilitates the development and implementation of the university’s annual Capital Improvement Plan (CIP) within the Workday/Adaptive software
environment as well as through coordination/facilitation of meetings with college/business units and multi-unit Technical Team for review. The position provides comprehensive project and data analytical support to the Director of Facility Planning, the planning and design team, and other university leadership. Also, the planning analyst coordinates and collaborates with facility and financial representative across the enterprise to understand and assess near and long-term capital priorities. Coordination with university business units/departments, such as Administration and Planning, Business and Finance, and Facilities Design and Construction is required.
Key responsibilities include conducting advanced data analysis utilizing Excel or similar software, developing Tableau dashboards to support decision-making, and applying AI‑enhanced analytical tools to improve forecasting, reporting, and strategic planning. Experience with managing complex processes for a public entity is desired. The position collaborates with university leadership to develop fiscal strategies aligned with Framework, the university’s campus master plan, principles, institutional priorities, and long‑term planning goals. The planning analyst also coordinates all duties related to the state-assigned community projects, as part of the biennial state capital bill. This includes serving as the main liaison between Ohio State University and community organizations that receive funding from the state, by ushering community projects through the entire Joint Use Agreement (JUA) process and then coordinating with Facilities Design and Construction (FDC) to implement the project.
Data Analysis and Research
This position conducts research and data analysis on topics such as classroom utilization, capital spending by college/unit, and other areas as assigned. The planning analyst prepares and delivers formal presentations, trainings, written summaries, dashboards, and visual analytics. The role also manages datasets to ensure accuracy and usability across capital planning processes and develops graphics, charts, tables, and reports that synthesize complex data into clear insights that support the annual capital plan and other planning initiatives.
Leadership and Capital Planning Support
This role supports leadership decision making by contributing to recommendations on project prioritization, scheduling, and funding for the Capital Improvement Plan (CIP). It oversees the maintenance of annual capital submissions and facilitating the biennial submission for state capital submissions and reappropriations. Performs core services including data management, proposal review, consulting with project teams, and responding to information requests. Working closely with the Office of Business and Finance, this role assists in the development of the university’s long-range capital plan. Additional responsibilities include supporting office operations, coordinating internal initiatives, and mentoring student workers, as well as serving as backup for team members when needed.
Team and Project Support
The position assists the planning team with project execution, ensuring high‑quality customer service while meeting scope and schedule expectations. Responsibilities include developing detailed work plans, proactively communicating project status, maintaining accurate records and datasets, and leveraging tools such as Tableau, Excel, and AI‑driven solutions to enhance reporting, visualization, and workflow efficiency.
Other duties may be assigned. Successful completion of a criminal background check is required.
Minimum Education Required
- Bachelor’s degree or equivalent combination of education and experience.
- Bachelor’s degree in planning or related field (or equivalent combination of education and experience) and 2 years of relevant experience required.
- Advanced computer skills, including strong proficiency in Excel, data management, and data analysis.
- Experience developing Tableau dashboards and applying AI‑enhanced tools to support planning, reporting, and decision-making.
- Strong analytical, written, and verbal communication skills.
- Ability to work independently and collaboratively on complex projects.
- Strong time management, workload prioritization, and problem‑solving skills.
- Experience presenting to large, diverse groups.
- Flexible, positive, and proactive team attitude; strong conflict resolution skills.
- Self-starter able to research and problem solve a range of planning-related topics based on team need.
- 2-4 years of relevant experience preferred.
- Experience working in an office environment.
- Experience with Excel beyond basic functionality (data modeling, advanced formulas, Power Query, etc.).
- Experience with capital planning in a state university setting
- Experience with university capital planning software and database systems.
The target hiring range for this job profile is $64,900 - $84,850 annually. The actual salary paid to an individual will vary based on multiple factors, including but not limited to, education, years of experience, internal equity, etc.
Function - Facilities, Engineering and Acquisition
Sub Function - Campus Planning
Band - Individual Contributor - Specialized
Level - S2
Location:Gateway D (0865)
Position Type:Regular
Scheduled Hours:40
Shift:First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
Salary : $64,900 - $84,850