What are the responsibilities and job description for the Assistant to the Vice President (VP) position at Inside Higher Ed?
Job Title: Assistant to the Vice President (VP)
Location: Atlanta, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 296045
No Job Description Available
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting Faculty may require meeting the needs of two careers.
About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's Faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and is No. 1 among institutions without a medical school.
Georgia Tech's Mission and Values
Georgia Tech's Mission Is To Develop Leaders Who Advance Technology And Improve The Human Condition. The Institute Has Nine Key Values That Are Foundational To Everything We Do
Georgia Tech Human Resources (GTHR) serves the Institute and its more than 14,000 employees through strategic counsel, employee engagement, and essential human capital management operations. As the people's unit, GTHR is engaged throughout the employee's lifetime at Georgia Tech. Our team works with sensitive employee information and assists in the management of complex employee issues. Professionalism and confidence are of the utmost importance within our team.What we do:Process payroll and maintain employment data for approximately 14,000 active faculty, staff, and students
Strive to attract, recruit, and retain the best talent in the marketplace.
Provide immigration, labor, and tax support required for foreign national faculty and staff to work at Georgia Tech and support employees performing services overseas.
Leverage a market-driven compensation structure to attract and retain employees.
Advise employees and managers regarding work performance and conflict management. Provide executive-level administrative services for one or more executive positions. Efforts include event planning, scheduling, briefings, presentation preparation, and facilitating visits to and communications with the VP's office. This position will interact on a consistent basis with: executives and staff within and external to the Institute, vendors, and visitors/callers to the VP's office.This position typically will advise and counsel: VP's.
This position will supervise: May supervise lower-level support staff. Job Duty 1 -
Coordinate VP scheduling with senior-level campus administration, external stakeholders, and other executives; maintain the calendar.
Job Duty 2 -
Coordinate travel arrangements, including processing travel authorizations.
Job Duty 3 -
Plan, organize, and lead the implementation of special events and visits.
Job Duty 4 -
Research and develop materials in preparation for corporate visits, conferences, meetings, etc.
Job Duty 5 -
May oversee monitoring of budget and purchasing activity
Job Duty 6 -
Maintain, update, and monitor departmental files, databases, records, and resource information.
Job Duty 7 -
Develop special presentations as directed by the VP.
Job Duty 8 -
Communicate and interpret administrative policies; develop internal office-related procedures as appropriate. Job Duty 9 -
Oversee arrangements and provide support for special projects and unit initiatives. Manage, track, and monitor progress reports, proposals, and related project communications.
Job Duty 10 -
Perform Other Duties As Assigned. Required Experience
Four to five years of job-related experience Educational Requirements
Bachelor's Degree in Business Administration or related field, or equivalent combination of education and experience Preferred Qualifications
CERTIFICATION, LICENSE, Or PERMITS
Project Management Professional (PMP)
Pay Range: $55,029-$64,937/yr.
Skills
This job requires extensive knowledge of the Institute's policies, program administration, and event planning. Skills in organization, briefing and report preparation, communications, meeting leadership and coordination, and customer service are required, as is the use of office-related computer applications.
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.
Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individuals race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
This is not a supervisory position.
This position does not have any financial responsibilities.
This role is considered a position of trust.
This position does require a purchasing card (P-Card).
This position does require a security clearance. Location: Atlanta, GA Preferred Skills Proven ability to handle highly sensitive, confidential, and privileged information with discretion and sound judgment.
Experience serving as a trusted gatekeeper for senior leadership, including screening requests and managing competing priorities.
Ability to support executive¿level meetings and events, ensuring logistics, materials, and tone align with institutional expectations.
Experience coordinating building¿level logistics and access for leadership spaces in partnership with facilities and vendors.
Ability to mentor or informally coach administrative staff supporting senior leadership by modeling best practices, professionalism, and institutional standards. The candidate of choice will be required to pass a pre-employment background screening. http://policylibrary.gatech.edu/employment/pre-employment-screening.
Location: Atlanta, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 296045
No Job Description Available
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting Faculty may require meeting the needs of two careers.
About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's Faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and is No. 1 among institutions without a medical school.
Georgia Tech's Mission and Values
Georgia Tech's Mission Is To Develop Leaders Who Advance Technology And Improve The Human Condition. The Institute Has Nine Key Values That Are Foundational To Everything We Do
- Students are our top priority.
- We strive for excellence.
- We thrive on diversity.
- We celebrate collaboration.
- We champion innovation.
- We safeguard freedom of inquiry and expression.
- We nurture the well-being of our community.
- We act ethically.
- We are responsible stewards.
Georgia Tech Human Resources (GTHR) serves the Institute and its more than 14,000 employees through strategic counsel, employee engagement, and essential human capital management operations. As the people's unit, GTHR is engaged throughout the employee's lifetime at Georgia Tech. Our team works with sensitive employee information and assists in the management of complex employee issues. Professionalism and confidence are of the utmost importance within our team.What we do:Process payroll and maintain employment data for approximately 14,000 active faculty, staff, and students
Strive to attract, recruit, and retain the best talent in the marketplace.
Provide immigration, labor, and tax support required for foreign national faculty and staff to work at Georgia Tech and support employees performing services overseas.
Leverage a market-driven compensation structure to attract and retain employees.
Advise employees and managers regarding work performance and conflict management. Provide executive-level administrative services for one or more executive positions. Efforts include event planning, scheduling, briefings, presentation preparation, and facilitating visits to and communications with the VP's office. This position will interact on a consistent basis with: executives and staff within and external to the Institute, vendors, and visitors/callers to the VP's office.This position typically will advise and counsel: VP's.
This position will supervise: May supervise lower-level support staff. Job Duty 1 -
Coordinate VP scheduling with senior-level campus administration, external stakeholders, and other executives; maintain the calendar.
Job Duty 2 -
Coordinate travel arrangements, including processing travel authorizations.
Job Duty 3 -
Plan, organize, and lead the implementation of special events and visits.
Job Duty 4 -
Research and develop materials in preparation for corporate visits, conferences, meetings, etc.
Job Duty 5 -
May oversee monitoring of budget and purchasing activity
Job Duty 6 -
Maintain, update, and monitor departmental files, databases, records, and resource information.
Job Duty 7 -
Develop special presentations as directed by the VP.
Job Duty 8 -
Communicate and interpret administrative policies; develop internal office-related procedures as appropriate. Job Duty 9 -
Oversee arrangements and provide support for special projects and unit initiatives. Manage, track, and monitor progress reports, proposals, and related project communications.
Job Duty 10 -
Perform Other Duties As Assigned. Required Experience
Four to five years of job-related experience Educational Requirements
Bachelor's Degree in Business Administration or related field, or equivalent combination of education and experience Preferred Qualifications
CERTIFICATION, LICENSE, Or PERMITS
Project Management Professional (PMP)
Pay Range: $55,029-$64,937/yr.
Skills
This job requires extensive knowledge of the Institute's policies, program administration, and event planning. Skills in organization, briefing and report preparation, communications, meeting leadership and coordination, and customer service are required, as is the use of office-related computer applications.
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.
Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individuals race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
This is not a supervisory position.
This position does not have any financial responsibilities.
This role is considered a position of trust.
This position does require a purchasing card (P-Card).
This position does require a security clearance. Location: Atlanta, GA Preferred Skills Proven ability to handle highly sensitive, confidential, and privileged information with discretion and sound judgment.
Experience serving as a trusted gatekeeper for senior leadership, including screening requests and managing competing priorities.
Ability to support executive¿level meetings and events, ensuring logistics, materials, and tone align with institutional expectations.
Experience coordinating building¿level logistics and access for leadership spaces in partnership with facilities and vendors.
Ability to mentor or informally coach administrative staff supporting senior leadership by modeling best practices, professionalism, and institutional standards. The candidate of choice will be required to pass a pre-employment background screening. http://policylibrary.gatech.edu/employment/pre-employment-screening.
Salary : $55,029 - $64,937