Administrative Specialist - University Advancement

Job Title: Administrative Specialist - University Advancement

Location: Savannah State Recruiting Loc

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 299055

Responsibilities

• Provides executive level administrative support for the division of University Advancement.
• Performs an extensive variety of administrative services; composes correspo0ndence, prepares and processes forms, travel itineraries, requisitions, and similar documents
• Arranges and schedules appointments; manages office activities
• Takes and transcribes minutes for SSU Foundation and Division Meetings
• Manages calendar; maintains central filing system and office procedures for quick retrieval of information
• Tracks progress on special projects and fundraising events for timely completion
• Maintains up-to-date records of budget expenditures and spreadsheets
• Serves as building coordinator
• Attends related meetings; handles key requisition/distribution, maintenance and vehicle requests
• Oversees the screening of visitors and telephone calls
• Apprises Vice President of office activity
• Assists with check receipting and depositing
• Assist with management of scholarship universe
• Work may require occasional evening/and or weekend assignments
  
  

Required Qualifications

• Minimum of an associate's degree with supplemental courses in business and administrative systems
• A minimum of five years administrative support experience
• Must have knowledge and demonstrated experience in tracking and maintaining a departmental budget and executive calendar
• Strong oral and written communication skills, with ability to interact effectively and tactfully with outside contacts and all levels of the university environment
• Must have experience and level with using a database (Raiser's edge preferred), proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Must be able to maintain confidentiality
• Must be able to work independently to prioritize work, meet deadlines, and determine methods and procedures to resolve administrative office problems
  
  

Proposed Salary

The proposed salary for this position is $19.23 - $21.63 per hour.

Knowledge, Skills, & Abilities

• Knowledge of modern office practices and procedures;
• Knowledge of basic bookkeeping and mathematics;
• Skilled in the use small office equipment, including copy machines or multi-line telephone systems;
• Skilled in using computers for data entry;
• Skilled in using computers for word processing and/or accounting purposes;
• Ability to learn university policies and ordinances;
• Ability to learn department policies and procedures;
• Ability to maintain a professional demeanor and an orientation towards customer service;
• Ability to organize, and communicate effectively;
• Ability to maintain constructive and cooperative working relationships with others; and
• Ability to cooperate with fellow employees as a team member
  
  

Apply Before Date

Review of applications will begin upon receipt. For best consideration, apply by June 26, 2026.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources at hr@savannahstate.edu. For technical support, please call the USG Service Desk at (877) 251.2644, or email support@usg.edu.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

At Savannah State University, five core values shape everything we do:

• Belonging - Building a community where all voices are valued and respected.
• Collaboration - Working together across disciplines and communities for shared success.
• Discovery - Pursuing knowledge, research, and exploration that expand horizons.
• Excellence - Committing to superior achievement in every endeavor.
• Resilience - Rising stronger through challenges with determination and adaptability.
  
  

These principles guide our culture, inspire our teams and define the kind of workplace we strive to build; one where every individual can thrive, contribute, and grow.

Special Applicant Instructions

• Applicants must include a list containing the name, e-mail address and telephone number for three (3) professional references (e.g. supervisor, mentor, colleague).
• Applicants must upload transcript(s) with the application. Unofficial are acceptable. Official transcript(s) required upon hire.