What are the responsibilities and job description for the Administrative Assistant - Health and Rehab Sciences position at Inside Higher Ed?
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Department:Medicine | Health and Rehabilitation Sciences
Position Summary
Position serves complimentary roles within the school’s administrative and operations office primarily supporting School Operations and Clinical Education with some support to other areas as needed. All functions and roles are seated within and supported by the School of Health and Rehabilitation Sciences Administration.
Primary Role: Partners with the School’s Administrative Manager and School Administration to support school operations by completing or supporting the completion of requisitions, spend authorizations (travel), event coordination, and special assignments that support the school’s day-to-day functions, including providing backup coverage for division administrative functions as needed. Position will support collection of data/documentation for annual reporting, asset management audits, accreditation, and compliance. Position will provide scheduling and logistical support for (AP&T) promotion and tenure processes. Position serves as a member of the overall School Administration, by serving on committees, event planning/coordination and other duties as needed
Secondary Role: Supports the Clinical Education (ClinEd) programs of the School. Duties include but are not limited to: database management (Exxat) and data entry, high-volumes of communication to facilitate tracking student compliance and clinical rotation placement, arranging travel for site visits, and assisting Program Coordinator with preparation and management of affiliation agreements and legal correspondence with clinical partners.
Primary Responsibilities
High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.
Additional Information
Business Planning and Operations - Administrative Assistance - Individual Contributor - T3
Location:Atwell Hall (0306)
Position Type:Regular
Scheduled Hours:40
Shift:First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
Current Employees And Students
If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.
Welcome To The Ohio State University's Career Site. We Invite You To Apply To Positions Of Interest. In Order To Ensure Your Application Is Complete, You Must Complete The Following
- Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
- Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.
Department:Medicine | Health and Rehabilitation Sciences
Position Summary
Position serves complimentary roles within the school’s administrative and operations office primarily supporting School Operations and Clinical Education with some support to other areas as needed. All functions and roles are seated within and supported by the School of Health and Rehabilitation Sciences Administration.
Primary Role: Partners with the School’s Administrative Manager and School Administration to support school operations by completing or supporting the completion of requisitions, spend authorizations (travel), event coordination, and special assignments that support the school’s day-to-day functions, including providing backup coverage for division administrative functions as needed. Position will support collection of data/documentation for annual reporting, asset management audits, accreditation, and compliance. Position will provide scheduling and logistical support for (AP&T) promotion and tenure processes. Position serves as a member of the overall School Administration, by serving on committees, event planning/coordination and other duties as needed
Secondary Role: Supports the Clinical Education (ClinEd) programs of the School. Duties include but are not limited to: database management (Exxat) and data entry, high-volumes of communication to facilitate tracking student compliance and clinical rotation placement, arranging travel for site visits, and assisting Program Coordinator with preparation and management of affiliation agreements and legal correspondence with clinical partners.
Primary Responsibilities
- Support school operations by completing or supporting the completion of requisitions, spend authorizations (travel), event coordination, and special assignments that support the school’s day-to-day functions, including providing backup coverage for division administrative functions as needed.
- Position will support collection of data/documentation for asset management auditing, annual reporting, accreditation, and compliance.
- Provides scheduling and logistical support for promotion and tenure processes.
- Provides administrative and communications support for clinical education faculty and staff. Tracks and monitors student compliance documentation (e.g., immunizations, health screenings, drug screens, background checks) and coordinates resolution of documentation issues in collaboration with students and Student Health Services.
- Supports clinical rotation placement activities, including annual communications, solicitation and preparation of placement offers, and clarification of placement details.
- Coordinates travel arrangements for clinical education activities across the School. Maintains the clinical education database(s) and related systems by entering updates and ensuring the accuracy of site and preceptor records, clinical affiliation agreements, student compliance information, and demographic data (e.g., Exxat, E*Value)..
- Collaborates as a member of the School of Health and Rehabilitation Sciences administrative team to support unit-wide operations and service excellence; performs other duties as assigned.
High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.
Additional Information
Business Planning and Operations - Administrative Assistance - Individual Contributor - T3
Location:Atwell Hall (0306)
Position Type:Regular
Scheduled Hours:40
Shift:First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.