Academic Advisor I

Job No: 538103

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Academic Advising/Support, Student Services

Department: 16900000 - LS-BIOLOGY

Job Description

Classification Title:

Academic Advisor I

Classification Minimum Requirements:

Master's degree in education, counseling, or academic field related to the college OR Bachelor's degree in similar fields with one year of relevant experience.

Job Description:

ESSENTIAL FUNCTIONS OF THE JOB AND THE PERCENTAGE OF TIME SPENT ON EACH FUNCTION

Academic Advising and Student Support

• Advise Biology undergraduates on major, college, and university requirements, appropriate course sequencing, critical tracking, and graduation planning.
• Discuss academic goals, interests, and post-graduation plans and connect students to relevant resources (career, undergraduate research, experiential learning).
• Coordinate with pre-health advising team to give appropriate guidance to first-year pre-health biology majors
• Provide guidance to students experiencing academic difficulty and make referrals to appropriate campus offices.
• Email communication with students and case management (currently in SalesForce)
• Provide support as Department adopts new systems for degree audit, schedule of courses and university initiatives.
  
  

Records, Policies, and Monitoring

• Interpret and communicate university and CLAS policies and procedures to students.
• Maintain accurate advising notes and student records in accordance with university, state, and federal guidelines.
• Monitor student academic progress and follow up with students who are off-track, on probation, or approaching excess hours.
• Collecting and analyzing data on Biology majors for annual program reporting
• Collect and process research registration forms, final report forms and grades for departmental undergraduate research, teaching and internship forms.
• Process thesis proposal forms and honors theses for CALS & CLAS biology majors (track, record, manage communications with students and faculty mentors).
  
  

Forms, Petitions, and Degree Progress Activities

• Assist with routine student requests such as major changes within Biology, course substitutions when applicable, transient forms, dual-degree/dual-major checks, and graduation certification steps.
• Support college/department processes for degree certification by reviewing student records against published requirements.
  
  

Orientation/Preview and Outreach

• Participate in Preview/orientation/advising events for incoming or transfer Biology majors.
• Provide group advising or information sessions on common degree-planning topics.
• Assist prospective students and their families in answering questions and planning possible UF visits to learn more about the UF biology program and biology concentrations.
  
  

Website/Information Maintenance and Departmental Service

• Assist in keeping advising-related information (degree requirements, contact information, forms, and FAQs) current on department platforms.
• Participate in departmental and CLAS advising meetings as assigned.
• Support BMEC (Biology Major Executive Committee) activities, data collection and analyzation for biology major projects, reports or proposals as assigned
  
  

Other Duties as Assigned

• Support special projects and programs like Semester of Immersion or study abroad/exchange programs related to undergraduate biology advising and student success.
• Other support to the biology majors and department as assigned
  
  

Expected Salary:

$43,888 to $52,200 per year

Required Qualifications:

Master's degree in education, counseling, or academic field related to the college OR Bachelor's degree in similar fields with one year of relevant experience.

Preferred:

• Master's degree in higher education, student affairs, counseling, or a science/biology-related field.
• Demonstrated ability to communicate effectively with diverse student populations.
• Experience with UF or similar student information/advising systems (e.g., PeopleSoft, degree audit systems).
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office suite.
  
  

Special Instructions To Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:

No

Applications Close: 18 January 2026

To apply, visit https://explore.jobs.ufl.edu/en-us/job/538103

Our Commitment:

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

Copyright ©2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-284c2b101d3d7b47888cccc10174067e