Office Coordinator

Position: Office Coordinator

Status: Full Time, Hourly

Business Line: Administrative

Location: Des Moines, IA

About us:

Insane Impact is the nation’s leading provider of LED screen solutions. What we do is so much more than building screens. We’re here to help our partners create unforgettable experiences, elevate events, and drive exceptional results. We’re here to help them make an Insane Impact.

Our company was established in 2015 by Tod Puetz. His unwavering commitment to our craft is infectious. It drives our close-knit team forward. Each one of us is dedicated to ensuring every partner receives top-quality products and has a seamless experience — every time.

A trailblazer in our field, Insane Impact is unconstrained by convention and unafraid of the unknown. We see each step we take as an opportunity to learn, grow, and improve.

About This Role:

We are seeking a personable and professional individual with a proactive approach to ensuring a functional and welcoming workplace. The ideal candidate will be adept at managing multiple tasks simultaneously, maintaining an organized and clean environment, and possessing strong verbal and written communication skills.

The daily responsibilities of this position include warmly greeting and directing visitors, managing telephone communications efficiently, providing comprehensive administrative support, overseeing office upkeep, and handling various other essential duties.

Core Values:

• Customer Focused
• Family Oriented
• Safety Centric
• Team Mentality

Reporting Relations:

• Accountable to and reports to: Sr. Director of Human Resources
• Positions that report to you: None

Benefits:

• 401(k) Matching
• Comprehensive Medical, Dental, and Vision Insurance
• Short-Term and Long-Term Disability Coverage
• Health Savings Account (HSA) Options
• Paid Vacation Time
• Paid Holidays
• Annual Merit Increases

Primary Responsibilities (may include, but are not limited to):

• Welcome and greet all visitors in a professional, friendly, and engaging manner.
• Ascertain the purpose of each visitor's arrival and direct them accurately to the appropriate person or location.
• Maintain a consistently clean, organized, and presentable reception area.
• Answer, screen, and efficiently forward incoming calls received through the general queue.
• Provide accurate and helpful information to callers, addressing inquiries to the best of your ability.
• Receive, sort, and ensure the timely distribution of incoming mail and deliveries.
• Prepare packages for shipment, including proper packaging and labeling, and manage the stuffing and stamping of outgoing mail as needed.
• Undertake special projects as assigned and when time permits.
• Monitor and replenish office supplies throughout the workplace to ensure adequate stock levels.
• Manage the stocking, maintenance, and basic upkeep of the vending machine.
• Provide assistance with the planning and execution of company events and meetings.
• Empty, refill, and run the dishwasher to maintain a clean kitchen area.
• May also be responsible for performing basic bookkeeping or cashier duties, depending on the specific needs of the role.

Required Qualifications:

• Minimum of 2 years of related administrative and/or receptionist experience.
• High school diploma or equivalent certification.
• Preferred experience with Microsoft Teams.
• Proficiency in Outlook email and basic office software.
• Bending, lifting to 20 lbs.
• Standing for extended periods of time.
• Excellent Written and Verbal communication skills.
• Familiarity with multi-line telephone systems.

Travel:

• Occasional local travel for errands such as picking up office supplies.
• Less than 10% travel required.

Wage:

• $16 to $19 per hour, commensurate with experience.

Ability to Relocate:

• Must reside within the Des Moines Metropolitan Area.

Work Environment:

• Primarily a sedentary position.

Additional Information:

• Relocation assistance is not offered for this position.
• Please submit a resume with application.

Equal opportunity employer:

Insane Impact is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sex, age, sexual orientation, gender identity or expression, status as a protected veteran, or status as a qualified individual with disability.

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Experience:

• Receptionist: 2 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Des Moines, IA 50321 (Required)

Ability to Relocate:

• Des Moines, IA 50321: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $19