What are the responsibilities and job description for the Office Assistant position at InPro electric USA?
As an Office Assistant, you will support the day-to-day operations of our office by handling a variety of administrative and clerical duties. This role includes managing correspondence, coordinating travel, maintaining organized records, assisting with internal office processes, and supporting purchasing and project logistics.
You will help coordinate hotel, flight, lodging, vehicle, and customer-side access arrangements, assist with purchasing-related tasks, maintain office supplies, and support management with daily administrative needs.
We are looking for someone who is dependable, organized, detail-oriented, and able to work independently in a fast-paced environment.
Key Responsibilities
- Prepare and manage correspondence, including memos, emails, and reports.
- Coordinate travel arrangements, including hotel bookings, flight reservations, rental vehicles, lodging, and related travel documentation.
- Manage project-related logistics, including accommodation coordination, vehicle arrangements, customer-side access, and communication with internal teams.
- Support the purchasing department by processing material requisitions, obtaining quotes, comparing prices, communicating with vendors, and maintaining purchase-related documentation in the company’s ERP system.
- Maintain and organize records using the company’s document management system.
- Assist with picking up, dropping off, or distributing office-related documents, supplies, and materials as needed.
- Support management with daily tasks and other assignments as needed.
Skills and qualifications:
- Previous experience in an administrative role, office environment, purchasing support, or clerical position is preferred.
- Experience with travel coordination, office administration, vendor communication, or purchasing support is a plus.
- Strong organizational skills and the ability to work independently.
- High attention to detail, accuracy, and time management.
- Problem-solving mindset and ability to adapt to changing priorities.
- Comfortable using technology and learning new systems.
- Proficient with office equipment, ERP systems, and document management systems.
- Willingness to learn and support different administrative functions.
- Additional language skills, particularly Spanish and/or German, are preferred but not required.
If you are a motivated individual with strong attention to detail and a passion for providing exceptional administrative support, we encourage you to apply for this position.
Join our team and contribute to our success!
Job Type: Part-time
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person