What are the responsibilities and job description for the Office Assistant position at DoubleDay Aviation?
We are seeking a highly organized, dependable, and detail-oriented Office Assistant to join our team. The ideal candidate will possess strong communication skills, the ability to multitask in a fast-paced environment, and a proactive, team-oriented mindset. This role requires someone who can adapt, manage multiple priorities simultaneously, and exhibit professionalism while supporting daily office operations.
Responsibilities
- Support the office manager and company management with daily operations and special projects
- Provide administrative support to the president
- Organize digital and paper office files and records
- Schedule appointments, meetings, and travel arrangements
- Generate charter flight quotes and assist clients with booking inquiries
- Coordinate and communicate flight details with clients and internal team members
- Perform data entry and maintain accurate documentation
- Occasionally run errands as needed for office operations
- Answer and direct phone calls, emails, and text correspondence professionally
Qualifications
- Dependable, punctual, and professional
- Strong organizational and time-management skills
- Ability to multitask and prioritize responsibilities efficiently in a fast-paced environment
- Handles confidential information discretely and professionally
- Excellent verbal and written communication skills
- Customer service orientation with strong interpersonal skills
- Strong attention to detail and problem-solving abilities
- Proficient in Microsoft Office Suite and Google Workspace
- Works independently as well as collaboratively within a team environment
- Associate's degree or higher preferred, but not required
- Must have previous administrative and office experience