What are the responsibilities and job description for the Executive Assistant position at INP Inspection Services?
Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be adept at managing multiple tasks, demonstrating exceptional communication skills, and exhibiting a strong attention to detail. This role requires a blend of administrative expertise and personal assistant experience to ensure the smooth operation of daily activities.
Duties
- Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Organize and plan events, ensuring all details are meticulously handled.
- Assist with project coordination, tracking progress and deadlines to ensure timely completion.
- Maintain office management functions, including filing, data entry, and clerical tasks.
- Handle phone etiquette with professionalism while managing multi-line phone systems.
- Utilize Microsoft Office and Google Workspace for document preparation, presentations, and correspondence.
- Perform bookkeeping tasks using QuickBooks as needed and assist with financial documentation.
- Proofread documents for accuracy and clarity before distribution.
- Conduct transcription of meetings or notes as required.
- Provide customer service support by addressing inquiries and resolving issues promptly.
Skills
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Experience with calendar management using Microsoft Outlook Calendar.
- Familiarity with DocuSign for document management and electronic signatures.
- Excellent typing skills with a keen eye for detail in proofreading and transcription tasks.
- Previous administrative experience in an office environment is essential; personal assistant experience is a plus.
- Ability to maintain confidentiality while handling sensitive information. This Executive Assistant position is an excellent opportunity for individuals looking to leverage their administrative skills in a dynamic environment while supporting executive-level operations effectively.
Job Type: Contract
Pay: $44,750.04 - $53,892.52 per year
Benefits:
- Dental insurance
- Flexible schedule
- Vision insurance
Location:
- Joplin, MO (Preferred)
Ability to Commute:
- Joplin, MO (Required)
Work Location: Remote
Salary : $44,750 - $53,893