Accounting Clerk

SUMMARY: The Accounting Clerk is primarily responsible for providing accounting support and performing accounting and clerical functions. This is a Full-Time position. The schedule will be Monday through Friday.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Accounts Payable

Work with our back-office accounting system NetSuite to accomplish the following:

· Match invoices to purchase orders.

· Route invoices to appropriate departments for approval and payment processing.

· Review General Ledger Expense Codes for accuracy prior to data entry.

· Process received invoices and enter them into payables.

· Conduct AP Check Runs to pay outstanding vendors, print, and mail checks.

· Maintain physical and digital AP filing of paid invoices and check stubs.

· Reconcile and check Vendor Statements to ensure timely payments and resolve past-due balances.

· Send new vendor information to Metriqe for system entry when necessary.

· Respond directly to inquiries from department heads regarding all AP information.

Accounts Receivable

Work with our Property Management Front Office System (HMS) to accomplish the following for our properties (and provide multi-property support across all IOM properties as required):

· Review daily income journals for accuracy.

· Generate invoices for hotel's direct bill accounts and distribute them to contacts.

· Create and send deposit invoices and final bills directly to clients for room blocks, banquet events, and groups.

· Assist Sales Department to compile, set up new accounts, and distribute group AR invoices.

· Charge client deposits based on contracted deposit schedules.

· Follow up with group contacts and clients regarding delinquent payments, billing questions, and resolve discrepancies.

· Work with sales and group clients to make adjustments to group charges and billing as needed.

· Perform additional payment status inquiries as needed.

Cash Handling

· Collect all cash/check payments from guests, restaurants, groups, and direct bill accounts.

· Prepare daily bank deposits and over/short reporting, matching bank deposit receipts in daily controller packs.

· Distribute, process, and reimburse petty cash requests when needed.

· Perform In-House Bank Audits and count all cash banks monthly, noting any discrepancies.

Inventory & Storage Maintenance

· Participate in monthly Food and Beverage physical inventories.

· Clear restaurant monthly receipts and transfer them to long-term storage.

· Assist in prepping controller packs to be transferred to long-term storage.

· Support safe work habits and contribute to a safe working environment at all times.

QUALIFICATIONS, SKILLS & ABILITIES:

· Proficiency with Microsoft Office and other computer systems

· Proficient with Excel spreadsheets and formulas

· Proficient with bank reconciliation preparation/review

· Knowledge of NetSuite and HMS software systems preferred

· Knowledge resort/hotel service standards, guest relations and etiquette.

· Excellent communication, verbal, written, customer service and organizational skills.

· Ability to work a flexible schedule that may include evenings, weekends and holidays

· Must have the ability to deal effectively and interact well with employees and guests

· Ability to multi-task, manage interruptions, establish work priorities, handle stress, and effectively function in a fast-paced environment

EXPERIENCE & EDUCATION:

· High school diploma or equivalent

· Experience, Hotel/hospitality experience preferred

LANGUAGE SKILLS:

· Ability to read, comprehend and provide instructions in English, both written and verbal.

COMPUTER SKILLS:

· Proficient in Microsoft Outlook, Office, Word, Excel and Internet applications.

CERTIFICATES & LICENSES:

· Must provide valid document(s) to work in the US.

Pay: $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person

Salary : $28