AP/AR Specialist

Job Role

The AP/AR Specialist is responsible for high-volume data entry and processing of invoices, payments, and receivables to support the company’s accounting operations. This role is critical in ensuring timely and accurate posting of financial transactions for a multi-state employer involved in engineering, manufacturing, construction, and aftermarket service and maintenance. The AP/AR Specialist works closely with the Accounting Manager and other team members to maintain accurate financial records, reconcile accounts, and assist with tax-related compliance.

Key Duties

• Enter and maintain invoices, receipts, and payment records in accounting systems.
• Process accounts payable, including matching purchase orders, verifying charges, and preparing vendor payments.
• Process accounts receivable, including posting customer payments and monitoring outstanding balances.
• Reconcile vendor accounts, customer accounts, and bank statements.
• Support sales/use tax compliance through accurate data entry and reporting.
• Assist with month-end closing by preparing reconciliations and reports.
• Respond to vendor and customer inquiries promptly and professionally.
• Maintain organized financial files and documentation.
• Provide administrative support to the accounting department as assigned.
  
  

Requirements

• Strong data entry skills with high attention to detail and accuracy.
• Proficiency in Microsoft Office, especially Excel.
• Experience with accounting software (QuickBooks or ERP systems preferred).
• Ability to manage confidential financial data with discretion.
  
  

Preferences

• 1-3 years of experience in accounts payable, accounts receivable, or general accounting support.
• Experience in construction, engineering, or manufacturing industries.
• Familiarity with both accounts payable and accounts receivable functions.
• Strong organizational skills and ability to prioritize tasks in a fast-paced environment.