What are the responsibilities and job description for the Executive Assistant position at Innovative Hematology, Inc.?
About IHI
At Innovative Hematology, Inc. (IHI), we offer a future where people with rare blood disorders flourish. Our experts provide the highest quality comprehensive services and holistic care to patients with bleeding, clotting, and other hematologic disorders, and to their families.
What You Will Do
As the Executive Assistant you will support various departments and leaders with the administration of day-to-day business operations.
The Opportunity
Knowledge:
Why join our team?
IHI is a not-for-profit program based in Indianapolis and offers a competitive salary and benefit package.
IHI is the only federally designated comprehensive hemophilia program in Indiana and serves the entire state through services available in Indianapolis and at outreach clinics.
IHI is a leader in hemophilia care, education and clinical research and has a dedicated on-site multidisciplinary staff to ensure availability of a wide range of required services.
IHI participates in national and international clinical research, including new infusion products and therapies, investigation of long-term outcomes, and the impact of associated conditions. The IHI research program provides patients access to new therapies, and an opportunity to improve care. Our center has more than 50 clinical research projects involving bleeding disorders, sickle cell disease, thrombosis and more.
Innovative Hematology, Inc. is an Equal Opportunity Employer.
At Innovative Hematology, Inc. (IHI), we offer a future where people with rare blood disorders flourish. Our experts provide the highest quality comprehensive services and holistic care to patients with bleeding, clotting, and other hematologic disorders, and to their families.
What You Will Do
As the Executive Assistant you will support various departments and leaders with the administration of day-to-day business operations.
The Opportunity
- Organize and maintain files and records
- Plan and schedule meetings and appointments
- Manage physician and management calendars.
- Organize materials for meetings
- Organize and support on and offsite functions including rooms, meals and logistics
- Prepare and edit correspondence, reports, forms, and presentations
- Assist with room set up for meetings
- Order and maintain supplies and organize supply rooms
- Assist with expense reporting and reconciliation
- Arrange travel for staff and visitors including transportation, lodging, and itineraries
- Maintain various tracking documents and lists such as attendance at meetings and conferences, legal document workflow, phone lists
- Manage large mailings, e.g. patient newsletters
- Complete conference registrations on behalf of staff
- Handle general correspondence on behalf of physicians and management staff
- Access professional medical publication sites to provide manuscripts and articles for physicians
- Provide IHI Board meetings support
Knowledge:
- Strong knowledge of computers/technology including Microsoft Office (Word, Excel, PowerPoint)
- Strong attention to detail
- Effective written communication skills including drafting and editing documents
- Skill in customer service
- Skill in problem solving
- Ability to establish/maintain effective relationships with staff at all levels
- Ability to project positive and professional image
- Minimum high school diploma; associates or bachelor's degree preferred
- Minimum 5 years of related experience required.
- All IHI employees are expected to enable multi-factor authentication via their personal smartphone or smart device to access IHI systems as a requirement of their role.
Why join our team?
IHI is a not-for-profit program based in Indianapolis and offers a competitive salary and benefit package.
IHI is the only federally designated comprehensive hemophilia program in Indiana and serves the entire state through services available in Indianapolis and at outreach clinics.
IHI is a leader in hemophilia care, education and clinical research and has a dedicated on-site multidisciplinary staff to ensure availability of a wide range of required services.
IHI participates in national and international clinical research, including new infusion products and therapies, investigation of long-term outcomes, and the impact of associated conditions. The IHI research program provides patients access to new therapies, and an opportunity to improve care. Our center has more than 50 clinical research projects involving bleeding disorders, sickle cell disease, thrombosis and more.
Innovative Hematology, Inc. is an Equal Opportunity Employer.