What are the responsibilities and job description for the Office Manager (Temporary/Part-Time) position at Innovative Behavior Resources?
Innovative Behavior Resources, Inc. is seeking a temporary part-time Office Manager to support our ABA operations while our current Office Manager is on maternity leave. This position is expected to run from August 3rd – January 4th and is ideal for someone who is organized, dependable, and enjoys supporting families, staff, and a growing healthcare team. No prior experience is required. Comprehensive training will be provided, including a two-week training period with the current Office Manager and up to four additional weeks of ongoing support for questions and transition needs.
Pay & Benefits:
- Up to $25 per hour.
- Temporary position: August 3rd – January 4th.
- Up to 10 hours per week.
- Flexible scheduling.
- Paid training and ongoing support.
- Meaningful opportunity to support children and families receiving ABA services.
Office Manager Job Responsibilities:
- Support daily office operations and maintain smooth administrative workflow.
- Manage incoming phone calls, emails, voicemails, and internal communications.
- Assist families and staff with scheduling, administrative questions, and general support needs.
- Coordinate technician schedules, session assignments, and schedule changes.
- Maintain accurate client and staff records, including documentation, authorizations, and digital files.
- Support client intake processes, including paperwork collection, onboarding documents, and file organization.
- Assist with billing and insurance-related tasks, including tracking authorizations, service hours, and required documentation.
- Support compliance needs by maintaining accurate records and preparing documentation as needed.
- Maintain HIPAA confidentiality and protect sensitive client information.
- Communicate professionally and proactively with families, technicians, supervisors, and leadership.
What We Offer:
- Flexible, part-time schedule (up to 10 hours/week).
- Paid training with hands-on support.
- A structured transition period with continued guidance after training.
- The opportunity to gain experience in healthcare administration and ABA services.
- A supportive team environment focused on helping children and families.
Requirements:
- No prior office management or ABA experience required.
- Strong organizational skills and attention to detail.
- Reliable, professional, and able to work independently.
- Comfortable communicating with families, employees, and leadership.
- Bilingual in English and Spanish is preferred, but not required.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Basic computer skills and ability to learn new systems.
- Must be able to complete required onboarding documentation and background check requirements.
EOE.
Salary : $23 - $25