What are the responsibilities and job description for the Full-Time Administrative & Operations Manager position at Innovation Shades?
Position: Full Time Administrative & Operations Manager
Location: On-Site | New York City
Compensation: Starting at $25/hour (Based on Experience) – Structured Growth Path
Company: Innovation Shades
About Innovation Shades
Innovation Shades is a boutique, high-end window treatment company based in New York City. We specialize in custom shades, blinds, and drapery, serving a discerning clientele with precision, professionalism, and design excellence.
We are entering a strong growth phase and restructuring our internal systems. We are looking for a highly experienced Administrative & Operations professional who knows how to run an office — not someone learning on the job.
This is not an entry-level role.
The Role
- We are seeking a seasoned Administrative & Operations Manager who understands how to manage office operations, financial tracking, internal systems, and team coordination.
- You should already know what needs to be done in an administrative office — and take initiative without constant direction.
- You will play a critical role in building operational structure, improving efficiency, and supporting leadership in scaling the company.
Key Responsibilities
- Oversee daily office operations and administrative systems
- Manage bookkeeping and financial organization in QuickBooks
- Track invoices, payments, vendor accounts, and reconciliations
- Maintain and build structured tracking systems in Excel / Google Sheets
- Manage internal documentation, contracts, and compliance records
- Coordinate scheduling between sales, technicians, and clients
- Handle payroll coordination and expense tracking
- Create operational processes and improve workflow efficiency
- Maintain detailed reporting and organized documentation
- Support ownership with strategic administrative oversight
Required Qualifications
- Minimum 3–5 years in an Administrative / Office Management role
- Experience running or managing a small business office
Advanced proficiency in:
- Microsoft Excel (formulas, tracking systems, reporting)
- Google Sheets
- QuickBooks (invoicing, reconciliation, reporting)
- Strong understanding of bookkeeping fundamentals
- Exceptional organizational and documentation skills
- High level of accountability and ownership
- Professional communication skills (written and verbal)
- Ability to work independently and problem-solve
This position requires someone who has already performed this exact type of role. We are not looking for general assistants or entry-level candidates.
Who This Is For
- Someone who thrives on structure and systems
- Someone who enjoys building operational efficiency
- Someone looking for long-term growth within a company
- Someone who understands that strong administration drives business success
If you tend to move frequently between jobs, this is not the right fit. We are building a committed leadership-support role.
Compensation & Growth
Starting compensation is $25/hour, based on experience.
For the right candidate who demonstrates strong operational impact, compensation will grow alongside responsibility and company expansion.