Administrative Assistant III (Escondido)

Administrative Assistant III (On-Site) Escondido / San Diego County, CA | W2 | 12-Month Assignment (High Potential to Extend) | Full-Time, 40 hrs/week $25–$30/hr | Paid Holidays Healthcare StipendInnovation Consulting LLC is hiring an Administrative Assistant III to support utility field operations in the North/East San Diego County region. This is a W2 staffed role expected to run 12 months, with strong likelihood of extension based on ongoing workload and performance. The position is 100% in-office in Escondido, California, supporting gas and electric operations teams in a fast-paced, highly structured utility environment.Why this role: If you thrive on keeping busy operations running smoothly—coordinating schedules, assembling field packets, tracking permits, and handling high-volume administrative workflows—this is a stable, long-term opportunity inside a major California energy utility.Job SummaryThe Administrative Assistant III provides advanced administrative and operational support to a utility operations department overseeing gas and electric field operations. Daily responsibilities include managing calendars, preparing and distributing field work packages, pulling and organizing gas/electric system maps, tracking documentation, supporting standby and locating requests, preparing customer invoices, managing permits, and handling general office/clerical tasks.Key ResponsibilitiesProvide day-to-day administrative support for a utility field operations department and/or leadership team.Manage calendars, meetings, scheduling, and coordination across multiple stakeholders.Prepare, assemble, and distribute gas and electric field work packages for crews.Pull, print, organize, and maintain gas and electric system maps and supporting documents.Upload, track, and maintain project and operations documentation in utility systems.Submit and follow up on Standby Lineman and Locator requests; ensure accurate status tracking.Prepare customer invoices and support billing documentation accuracy and timeliness.Coordinate permit submissions, monitor approvals, and maintain permit logs.Perform general administrative/clerical support: phones, data entry, filing, scanning, supplies, and scheduling.Support special projects and ad-hoc operational needs as assigned.Required Skills & Experience3 years of administrative assistant, office support, or operations support experience.Experience in utilities, energy, gas/electric operations, construction, engineering, or field services strongly preferred.Proficient with Microsoft Office (Outlook, Excel, Word, Teams); comfortable learning utility-specific systems.Excellent organization, communication, and time-management skills.Ability to multitask and prioritize time-sensitive tasks in a high-volume operations setting.Strong attention to detail and follow-through; able to work independently with minimal supervision.Compensation & Benefits (W2 through Innovation Consulting LLC)$25–$30/hr (W2)Paid holidays$250/month Healthcare Stipend (Health Reimbursement Account)Full-time, on-site role in Escondido, CA12-month assignment with high potential to extendWork Environment100% in-office supporting gas & electric field operations team.Location: Escondido / Northeast San Diego County, CA.Full-time schedule: 8 hours/day, 40 hours/week.Structured utility operations setting with steady workflow and clear processes.Keywords Administrative Assistant III, Administrative Assistant, Office Assistant, Operations Assistant, Utility Administrative Support, Energy Utilities, SDG&E, San Diego Gas & Electric, Gas Operations, Electric Operations, Field Operations Support, Work Package Preparation, Permit Coordination, Mapping Support, Standby Lineman Requests, Locator Requests, Customer Invoicing, Microsoft Office, Outlook, Excel, Teams, On-Site Administrative Role, Escondido CA, San Diego County, California Utilities.

Salary : $25 - $30